What are the responsibilities and job description for the Contracts Administrative Assistant position at BAE Systems USA?
Job Description
Provides analytical and specialized administrative support to relieve and assist a Line of Business. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Works on complex assignments where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Acts independently to determine methods and procedures on new assignments.
Determines priorities based on department goals and objectives.
Acts as an information resource for LOB level management, using judgment in determining the immediacy and relative importance of the issue at hand and in deciding on taking appropriate action.
Consistently plans, organizes and implements projects utilizing available resources to accomplish objectives.
Works on assignments that require using considerable discretion and judgment to make decisions.
Assists executive in development and preparation of annual operating budgets by collecting data on expenditure levels and cost forecasts.
Monitors spending against budgets and researches variances, initiates cost transfers as appropriate.
Receives limited instructions on new assignments.
May determine methods and procedures on new assignments.
Reports include financial and statistical analysis.
May write internal publication materials and compose correspondence.
Performs administrative functions involving company private data of major importance, such as product and financial data that, if revealed would be detrimental to the company’s interests.
Interacts with external customers and corporate executives.
Performs general administrative duties such as making copies, filing, scheduling appointments without prior clearance, setting up computer access to company private information, etc.
Makes domestic and / or international travel arrangements.
Required Education, Experience, & Skills
High School Diploma with 2 years of relevant experience
Excellent verbal and written communication skills
Comfortable with public speaking; presenting verbally to senior personnel as needed.
Proficient in MS Office Tools including database manipulation
Intermediate experience in Excel, Access , Word and PowerPoint
Detail oriented relative to data entry
Execution Focus : Must be a highly organized individual. Able to multi-task and prioritize the highest impact projects and execute well under pressure while maintaining long-term strategic focus. Being on the front edge of our growth strategy means you are doing a million things at once. Change on the fly in an instant.
Experience with development of SharePoint site
Preferred Education, Experience, & Skills
Associate’s degree with 2 years of business / communications experience.
Strategic thinker with strong analytical skills; data analysis ability a plus.
2 years Project Management experience; demonstrated capability to lead and manage projects.
Pay Information
Full-Time Salary Range : $47488 - $75980
Please note : This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to : business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits : At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered : health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and / or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff : the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
Salary : $47,488 - $75,980
