Program Administrative Assistant IV

Job Description

US CITIZENSHIP REQUIRED
#LI-NP1
The Ground Systems & Services (GSS) Administrative team is looking for an Administrative Assistant IV to perform direct program administrative support. The successful candidate will provide comprehensive administrative support to a direct program, including complex administrative tasks. This is an excellent opportunity for an experienced, self-motivated, organized, and structured administrative professional to work with a dynamic team. This position will be specifically working in the BAE Space and Mission Systems, Dayton, Ohio office and will provide support to a direct customer program in the Ground System Development (GSD) Mission Area.

The Ground Systems & Services (GSS) Strategic Business Unit is responsible for driving business growth in the ground systems development, operations & sustainment, and technical services markets. This business unit focuses on designing, building and integrating ground systems in support of air and space-based assets, providing operational support for mission platforms and instruments and offering scientific and engineering expertise to our customers.

What You’ll Do:

• Plan and execute daily administrative tasks related to a direct customer program as requested by the program manager and program team members.
• Maintain calendar(s) for multiple members of the program team.
• Plan meetings and other program events.
• Take meeting minutes and compose minutes into formatted report and distribute accordingly.
• Make travel arrangements, reservations, and prepare expense reports.
• Create written documents, communications, presentations, and statistical reports following program requirements.
• Manage collection of data, format, edit and submit monthly program status reports.
• Proof and reformat technical reports according to contract specifications.
• Interact with internal and external customers in a professional manner.
• Meet with program manager on a regular basis to determine their needs.
• Develop, implement, and improve processes to support program.
• Create and submit purchase requisitions.
• Support program team office moves, new hire onboarding and termination closeouts.
• Prepare conference rooms for meetings and other technical review events.
• Coordinate catering in support of program meeting requirements.
• Greet customer(s), and coordinate security access for visitors.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.
• Expected work schedule is Monday through Thursday in the BAE Dayton, Ohio office. Work remotely on Friday following 5/40 work schedule.

Required Education, Experience, & Skills

• High School diploma or equivalent plus 3 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• As this position requires operating a company vehicle, an offer and subsequent employment are contingent upon possessing and maintaining a valid US driver's license and successful completion of a Motor Vehicle Record (MVR) check.
• Soft Skills:
  • Excellent communication skills
  • Attention to detail
  • Develops solutions to a variety of problems of moderate scope and complexity
  • Solid organizational and time-management skills
  • Ability to work independently and effectively under pressure
  • Critical thinking.
  • Collaborative mindset.
  • Confident decision-making
  • Dependability
  • Analytic reasoning
  • Adaptability
  • Maintain confidentiality
• Hard Skills:
  • Microsoft 365
  • Database management
  • Research
  • Analysis skills
  • Editing and proofreading
  • Presentations and spreadsheets

Preferred Education, Experience, & Skills

• Active DoD Clearance
• Defense industry administrative experience

Pay Information
Full-Time Salary Range: $49291 - $78866

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Space & Mission Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

Salary : $49,291 - $78,866