What are the responsibilities and job description for the TS/SCI Administrative Assistant position at Bailey Information Technology, LLC?
Bailey Information Technology Consultants, LLC is interviewing Administrative Assistants to join our newly awarded Prime contract.
Embark on a career where every detail matters and organization is an art. We're seeking proactive and resourceful Administrative Assistants to be the heartbeat of our customer offices. If you're ready to turn challenge into harmony, juggle tasks with finesse, and be the unsung hero behind our seamless operations, then this is your chance to make a difference. Join us and be the cornerstone of a vibrant and thriving environment.
Administrative Assistant (AA)
Location: Springfield, VA and St. Louis, MO
Security Clearance Required: Must have an active Top Secret/SCI clearance to apply
Description:
The Administrative Assistant will support a variety of NGA offices not requiring the higher labor category of Executive Assistant. The Administrative Assistant independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and more challenging than other tasks.
***Must have strong Defense Travel System and Calendar management experience**
Minimum Required Skills and Qualifications
- Prior experience as an administrative assistant administratively supporting lower-to-mid management levels of an office.
- Proven experience as an administrative assistant supporting routine administrative requirements.
- Capable of handling moderate workloads effectively coordinating with multiple resources and multitasking in a fast-paced environment that may often have competing priorities with minimal assistance.
- Strong communication skills both verbal and written.
- Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support the execution of leadership responsibilities and office administrative business rhythms.
Desirable Skills and Qualifications
- Prior DOD and/or NGA experience working in a related field.
- Prior experience working with the military and understanding of the military services.
- Proficient working knowledge of the following corporate applications:
- PeopleSoft
- Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
- NGA Central Electronic Routing and Tasking System (N-CERTS)
- SharePoint
- Possesses a working knowledge of the NGA internal coordination and approval processes.
- Working knowledge of Access database
- Proficient with NGA correspondence manual
- Working knowledge of NGA’s Records Management requirements
- A working-level understanding of NGA corporate processes
- Prior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this includes teleconferences.
Minimum Education and Work Experience
Bachelor’s Degree in General Business Administration with a minimum of 2 years Administrative experience, or
Associate’s Degree in General Business Administration with a minimum of 4 years Administrative experience, or
High School Diploma with a minimum of 6 years Administrative experience
Benefits
•Medical, Dental, and Vision Insurance
•Life, AD&D, and Short-Term Disability Insurance
•401(k)
•Paid Time Off
•Paid Holidays
•Employee Assistance Program
