What are the responsibilities and job description for the Conference Service Event Planner Job at Baird in Chicago position at Baird?
We are seeking an energetic individual who understands the importance of providing exceptional client service, thrives in a fast-paced dynamic environment, and expects excellence out of themselves and those around them. This individual must understand meeting and event planning logistics and will be responsible for key roles in planning, coordination and execution of high level events with high profile clients.
As a Conference Services Event Planner, you will :
- Assist with the coordination of 1-1 meetings for conferences, which includes scheduling and inputting over 8,000 1-1 meetings annually for Capital Markets Conferences.
- Assist with the coordination of larger events, including meeting logistics, blocking meeting space, room set-up, menus, audio visual, participant travel and reviewing banquet event orders.
- Prepare & distribute multiple registration reports for events, i.e. attendance, rooming lists, travel manifests & activity manifests.
- Create & maintain the conference website at
- Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird.
- Work with marketing and internal clients to prepare communication materials for various events, including invitations, brochures, signage, etc.
- Independently coordinate smaller events, 10 - 50 attendees from conception to completion, including venue recommendation, correspondence, registration system, follow up materials and on-site details.
- Create cost proposals / budgets and recaps for conferences and special events.
- Research, analyze and prepare suggested venues for various events around the country, i.e. golf courses, restaurants, hotels & private venues based on the details of the program, number of attendees, type of event and desired outcome.
- Be responsible for proofing conference and special event marketing materials which includes announcements, invitations, signs and event programs.
- Work with travel department to determine air and ground transportation needs for programs.
- Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
- Be responsible for additional projects as assigned by Director of Corporate Events.
What makes this opportunity great :
What we need from you :
Baird Total Rewards :
LI-AK1
Commitment to Inclusion & Diversity
Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey - one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us.
Salary : $61,100 - $90,800
