What are the responsibilities and job description for the Corporate Event Planner position at Baird?
Join our corporate events team to help create memorable events at Baird! Our team is responsible for planning, programming, and managing events ranging from 10 to 4,500 attendees. We use our strong organizational skills and creativity to share important information, celebrate our successes, and welcome visitors.
As a Corporate Event Planner, You May
Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
As a Corporate Event Planner, You May
- Assist with the coordination of larger multi-day events, including meeting logistics, blocking meeting space, room set-up, menus, audio visual, participant travel and reviewing banquet event orders.
- Prepare & distribute multiple registration reports for events, i.e. attendance, rooming lists, travel manifests & activity manifests.
- Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird.
- Work with marketing and internal clients to prepare communication materials for various events, including invitations, brochures, signage, etc.
- Independently coordinate smaller events, 10 – 50 attendees from conception to completion, including venue recommendation, correspondence, registration system, follow up materials and on-site details.
- Create cost proposals/budgets and recaps for conferences and special events.
- Research, analyze and prepare suggested venues for various events around the country, i.e. golf courses, restaurants, hotels & private venues based on the details of the program, number of attendees, type of event and desired outcome.
- Responsible for proofing special event marketing materials which includes announcements, invitations, signs and event programs.
- Work with travel department to determine air and ground transportation needs for programs.
- Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
- Responsible for additional projects as assigned by Director of Corporate Events.
- Fast paced environment that will enable you to grow as a professional
- Team of associates passionate about achieving great results for clients and give back to the communities where we live and work
- Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership
- Bachelor’s degree in Marketing, Business, or Communications. 3 years in corporate meeting planning preferred. Financial Industry experience preferred.
- Exceptional computer skills including Word, Excel, Access, and Outlook. Experience using mail merges, creating graphics and utilizing databases is required. Ability to learn specific industry software.
- Excellent grammar, editing and proofing skills required. Attention to detail a must.
- Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
- Strong commitment to provide exceptional customer service.
- Excellent organizational skills – ability to prioritize daily workflow to effectively meet deadlines.
- Self-starter – ability to work independently in a fast-paced team environment with minimal supervision.
- Ability to travel approximately 20% - possibly up to one week at a time.
Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
