Office Supervisor

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service.

With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently-located across the U.S.

At BakeMark we appreciate our employees and their families and offer a competitive pay and a full suite of benefits:

• Competitive Compensation
• Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost)
• 401K (generous retirement benefits) with a Company Match
• Paid Holidays and Paid Time Off

Summary:

This position requires a versatile individual to oversee daily administrative operations and manage inventory and purchasing activities. The ideal candidate will possess strong organizational, analytical, and interpersonal skills, along with a solid understanding of both administrative and procurement processes.

Essential Duties and Responsibilities:

• Supervise the daily activities of the Branch Administrative and Customer Service staff.
• Ensure compliance with HR and administrative policies.
• Manage credit control, collections, and reporting.
• Assist in report preparation and local accounts payable.
• Directly manage administrative and customer service employees.
• Handle local payroll reporting and maintain payroll records.
• Maintain personnel files, 401k, and insurance programs.
• Assist in period-close activities.
• Ensure compliance with administrative policies and procedures.
• Handle corporate requests for information.
• Manage inventory of BakeMark USA Manufactured, commodities, and general resale merchandise.
• Place timely orders and transfers to maintain proper inventory levels.
• Expedite product and respond to changing volume needs.
• Analyze market trends to forecast demand.
• Purchase products considering total costs, including freight.
• Respond promptly to internal and external inquiries.
• Meet company expectations for inventory turns and fill rates.
• Accurately follow vendor procedures for purchase order placement.
• Process returns to vendors.
• Complete special projects as assigned.
• Collaborate with vendors to achieve desired results.
• Support and communicate with the sales team.

Qualifications:

• Experience in the food distribution industry is preferred.
• Administrative experience, 1 year preferred.
• Knowledge of Microsoft Word and Excel.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks.
• Attention to detail.
• Problem-solving skills.

BakeMark is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at BakeMark via-email, the Internet or in any form and/or method without a valid written agreement in place for this position from BakeMark HR/Recruitment will be deemed the sole property of BakeMark. No fee will be paid in the event the candidate is hired by BakeMark as a result of the referral or through other means.

BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.