What are the responsibilities and job description for the Client Billing Staff position at Baker Botts?

Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking a Client Billing Staff to join our Financial Services Department. The individual in this position will perform a variety of complex client billing / accounting duties according to established policies and procedures. The Client Billing Staff also maintains contact with attorneys, staff and clients and observes confidentiality of client and firm matters. This is a full time, non-exempt, fully remote position with excellent benefits.

Essential Duties and Responsibilities :

Perform duties related to client billing invoice processing utilizing computerized client billing software packages within established billing guidelines. Review and make necessary corrections on prebills; generate bill that is submitted to clients for payment. (40%)
Disseminate monthly prebills and reports to attorneys and staff. (1%)
Maintenance of client records. (2%)
Transmit and resolve issues that arise from electronic invoice process. (35%)
Prepares invoice write off forms per billing attorney requests. (1%)
Assist attorneys with report requests regarding client billing activities and history. (10%)
Respond to questions, problems and special requests from attorneys, paralegals, and secretaries. (10%)
Work with the Rates Control team to set up and maintenance of client matter rates and cost exceptions as directed by billing lawyer. (1%)

Other duties and responsibilities :

Maintain client / matter addresses, rates, templates in client billing system.

Prepare aged a / r reports and respond to a / r audit requests received on behalf of the clients.

Prepare Excel spreadsheet for special fee allocations to record additional collections for timekeepers that have worked on the client or matter.

Other tasks as assigned by Client Billing Coordinator.

Qualifications :

Ability to read and write at a level normally acquired through completion of high school or equivalent; basic knowledge of accounting principles and understanding of internal controls; some college business related courses and Aderant experience is desirable.

Must have strong data entry skills and general computer knowledge.

Must work effectively and collaboratively with other employees and management.

Approximately two to three years of on-the-job experience necessary in a legal / accounting environment; must be detail oriented and accurate.

Ability to communicate effectively both orally and written internally and externally.

Ability to organize and prioritize numerous tasks and complete them in prescribed deadlines.

Ability to respond to requests requiring analysis of client billing histories and other basic financial analyses.

Ability to use independent judgment and maintain confidential information, strong self-starter.

Must be able to produce a neat and accurate work product.

Extent of Contact (Within and outside the Firm) :

Interpersonal skills necessary to communicate effectively in person by e-mail and telephone; follow instructions effectively from a diverse group of attorneys, clients, staff, and other outside professionals to provide information in a friendly and professional demeanor.

Physical Demands :

Must be able to sit for one (1) hour without a break.

Requires heavy data entry skills.

Working Condition and Environment :

This is a fully remote position.

Travel to office and work is occasionally allowed, notify management.

Position is full-time and requires a five-day work week and standard hours as outlined in the Firm policy manual.

Overtime is required as work occasionally required more than 37.5 hours per week to perform the essential duties of the position.

Must be able to perform essential duties of the position with time constraints and frequent interruptions.

Ability to work well in high pressure environments.

For positions based in the Washington D.C. office of Baker Botts L.L.P., the salary range is $36.80 - $42.00 per hour.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.

Salary : $37 - $42

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