Legal Secretary

BakerHostetler’s Dallas office has an excellent opportunity for an experienced Legal Secretary to support our growing litigation team. Our ideal candidate has experience successfully supporting white collar and high-stakes litigation.  The job responsibilities encompass performing overall legal secretarial and general administrative tasks, including:

• Deliver excellent work and superior service to the Firm’s attorneys and clients; contribute to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of three or more attorneys.
• Make travel arrangements, answer telephones, read and route incoming mail, maintain attorney calendars and contact lists, schedule appointments, reserve conference rooms, organize and coordinate meetings and conferences, maintain filing, process new business intake, and prepare expense reports.
• Use word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and other legal materials.  In conjunction with the preparation of such documents, the secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.
• Enter, proofread, and edit attorneys' time entries in time capture system (Intapp) and on proforma bills.
• Arrange filing and service of documents; electronically file court documents as required.
• Initiate new client matters and prepare personalized engagement letters.
• Support attorneys in pre-, during, and post-trial stages.
• Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. 
• Perform other duties as assigned.

Requirements:

• High school diploma or general education degree (GED).
• Minimum of 10 years of legal secretarial experience.
• Minimum of 5 years of litigation secretarial experience.
• Experience with eFiling with Texas state and Federal Court Systems required.
• Solid knowledge and understanding of trial procedures and court rules.
• Software knowledge must include MS Office suite, Net Docs or other document management systems, and Intapp or other time entry systems.
• Excellent skills with Microsoft Office suite (Word, Outlook, PowerPoint, Excel) and Adobe Acrobat, and the ability to type a minimum of 70 WPM.
• Candidate must possess strong organizational and communication skills.
• Candidate must possess strong attention to detail, ability to balance multiple projects and have strong time management skills.
• Exercise discretion with confidential and sensitive information and use good judgment while prioritizing needs of the firm.
• Proficiency in grammar, proofreading, and transcription.
• Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing.
• Ability to perform the essential functions of the role with or without reasonable accommodations.
• Ability to work overtime, after hours or on weekends, when needed.
• Ability to work well under pressure.

For assistance with the application process, please email DALrecruiting@bakerlaw.com.