Payroll Clerk

Job Title: Payroll Specialist
Location: Evansville, WI
Job Type: Full-time
Department: Accounting
Reports To: Controller
Salary: $55,000 - $65,000 (depending on experience)

Job Summary:

We are seeking a detail-oriented and experienced Payroll Specialist to manage payroll processing, assist with accounting invoices, and provide some HR administrative support. The ideal candidate will have hands-on experience with ADP payroll systems, a strong understanding of payroll compliance, and a high level of accuracy and confidentiality. This role is essential in ensuring timely and accurate payroll while maintaining compliance with federal, state, and local regulations.

Key Responsibilities:

• Payroll Processing: Manage end-to-end payroll processing for all employees, ensuring accurate disbursement of wages, bonuses, deductions, and overtime.
• ADP System Management: Utilize ADP Payroll software (ADP Workforce Now) to process payroll, manage employee records, and resolve payroll-related issues.
• Compliance: Ensure payroll practices comply with federal, state, and local regulations, including tax filings and labor laws.
• Reporting: Prepare, reconcile, and submit payroll-related reports, including tax filings, earnings statements, and compliance reports.
• Employee Inquiries: Address employee questions related to payroll, benefits, deductions, and tax-related matters promptly and professionally.
• HR Administrative Support: Assist HR with employee record management, benefits administration, vacation tracking and other administration projects.
• Time & Attendance: Review and reconcile time and attendance records to ensure accurate payroll processing.
• Reconciliation & Discrepancies: Resolve any payroll discrepancies and ensure all records are maintained accurately.
• Payroll Documentation: Maintain accurate payroll records, ensuring all data is entered correctly into the ADP system.
• Training and Awareness: Stay informed of changes to payroll regulations, best practices, and software updates.
• Accounting Support: Complete accounts receivable invoices and payroll journal entries
• All other duties and assigned.

Qualifications:

• Experience:
  • 2 years of experience in payroll processing, preferably using ADP.
  • Experience with payroll regulations, compliance, and HR administrative tasks.
• Education:
  • Bachelor’s degree in accounting or a related field preferred.
  • Certified Payroll Professional (CPP) certification is a plus.
• Skills:
  • Proficient in Microsoft Office Suite (especially Excel).
  • Strong attention to detail and accuracy.
  • Ability to handle sensitive and confidential information with discretion.
  • Excellent communication and interpersonal skills.
  • Ability to manage time effectively, work independently, and adapt to changing priorities.
• Mathematical & Analytical Skills:
  • Ability to calculate wages, deductions, bonuses, overtime, and other payroll-related figures.
  • Strong problem-solving skills to resolve discrepancies.

Physical Demands:

• Regularly required to sit, talk, and hear.
• Occasionally required to stand and walk.
• Must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment:

• Office setting with moderate noise levels.

Competence, Awareness, and Training:

• Probationary employees will be evaluated after 90 days, with annual performance reviews conducted thereafter.