What are the responsibilities and job description for the Legal Secretary, Litigation Practice Group position at Baker McKenzie?
The Legal Secretary will provide secretarial and administrative support as required to attorneys.
Responsibilities:
- Prepare attorneys' correspondence and other legal documents as requested
- Draft information on behalf of the timekeeper with little or no direction
- Manage attorneys' calendars
- Schedule and organize complex activities such as meetings, travel, and seminars
- Update and proof visual presentations
- Organize and prioritize large volumes of email and phone calls
- Respond to regularly occurring requests for information
- Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar, making appropriate changes
- Volunteer to assist others in practice groups and office
- Work harmoniously in a team environment and fosters team spirit
- Share information and expertise readily with staff members at all levels
Skills and Experience:
- High school diploma or equivalent; secretarial degree preferred
- A large amount of legal secretarial experience; work experience in a legal or professional services environment
- A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
- Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
- Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift up to 25 lbs
- Can work independently, prioritizing work and meeting deadlines
- Knowledge of marketing resources and relevant materials
- Excellent English verbal and written communication skills
- Actively pursues opportunities for self-development/collaboration
- Understands Firm structure and available resources
- Looks for ways to improve processes and/or procedures
- Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
