People Operations Coordinator

About Us

Baker Newman Noyes (BNN) is a top 100 tax, assurance, and advisory firm in the U.S. and holds a Best of Accounting™ recognition for superior client service. BNN was founded to create opportunity for our employees, clients, and communities. We provide expert accounting and advisory services across several industries. With offices in Maine, Massachusetts, and New Hampshire, BNN has a reputation for teamwork, collaboration, and client excellence throughout New England and beyond. BNN’s culture champions career advancement, mentorship, community involvement, and exceptionally responsive client service.

About the Position

If you're looking for a rewarding opportunity in a professional atmosphere with immense positivity, incredible talent, and exciting potential, then Baker Newman Noyes is the place for you. The People Operations Coordinator handles the administrative processes within the department related to compliance, reporting, file and data maintenance, and HR systems.

Competencies and Position Requirements

• Performs data entry, maintains accuracy of information, runs reports, and analyzes data; helps drive toward a paperless department
• Maintains employee personnel files and record retention compliance
• Tracks HR compliance and required notices, including labor law posters, employee handbook, required harassment trainings, and EEO1 Survey
• Assists People Operations Director with the quality control process needed to maintain the firm’s professional certifications (Peer Review, Public Company Accounting Oversight Board, Independence)
• Processes employee promotions and status changes in Human Capital Management (HCM) system and produces applicable documents
• Continuously monitors and acts on approval requests for new and adjusted benefit related payroll deductions (Weblink)
• Serves as administrator for Bonusly, our employee recognition platform
• Supports People Operations Generalist in administration of high-volume wellness programs and events
• Supports People Operations Generalist with annual open enrollment process
• Processes and approves CPA bonus requests
• Coordinates the voluntary off-boarding and exit interview processes
• Builds collaborative relationships with peers in other departments ensuring a team approach and creating efficiencies
• Continuously scans market for best practices
• Helps drive operational excellence through innovation, process improvement, and personal development

Education and Experience

• Bachelor’s degree in human resources, business, communications, or equivalent required
• 1 years of experience in a human resources or administrative role
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with learning new software and systems
• Experience handling and maintaining sensitive/confidential information with professionalism and discretion
• Effective communication skills and the ability to interact with all levels
• Effective attention to detail and organization
• Proactive, self-directed, and able to manage multiple projects under tight deadlines

Work Environment

• Some inter-office travel required
• Ability to work a flexible schedule based on business needs
• Supportive and collaborative culture

BNN strongly believes in maintaining a healthy balance between work and personal life. We support this through a variety of benefits, including:

• 20 days paid time off, 5 sick days, 11 paid holidays
• 6-week paid parental leave
• Health, Dental, Pet, Vision, Disability and Life Insurances
• 401(k) Plan with company match
• Profit Sharing Plan
• Business-casual office environment

Baker Newman Noyes is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity and expression, national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under applicable law.