What are the responsibilities and job description for the Assistant Director of Finance - Administrative Office of Pennsylvania Courts position at Baker Tilly Public Sector Executive Recruitment?
The Administrative Office of Pennsylvania Courts – Finance Department (AOPC/Finance) staff work in the Pennsylvania Judicial Center located in Harrisburg. AOPC/Finance, with a staff of 18, manages a budget of approximately $550 million, overseeing nearly 40 appropriations, including the administrative office, appellate courts, various Supreme Court committees, and grants.
AOPC is seeing an Assistant Director of Finance to play a pivotal role in supporting the Director of Finance and ensuring seamless operations. This management position is crucial for maintaining continuity within the department, especially during the Director’s absence, and involves significant supervisory responsibilities. This position consults with and advises the State Court Administrator, directors, senior staff of other non-state funded court entities, and various Executive branch officials on a wide array of financial and budgeting actions.
Significant responsibilities of the Assistant Director of Finance include:
·Provides mentoring, guidance, and direct supervision to the managers of the accounting, budget, payroll, and procurement teams on project oversight, priorities, and goals.
·Monitors financial activity by reviewing and understanding the annual budget, fiscal code, administrative code, annual Appropriations Acts, and monthly financial activity.
·Oversees all customizations, modifications, updates, and changes to the ERP system as related to Finance. Works with vendors and/or internal IT teams to ensure accuracy and completeness of system updates. Develops training materials for system changes and conducts training for system users.
·Collaborates with executives and managers to ensure all statutory budget, accounting and payroll reporting is completed accurately and by deadlines, including annual external audit, single audit of federal funds, Annual Comprehensive Financial Report to the Governor’s Budget Office, annual and quarterly payroll tax returns, and expenditure reporting to the Pennsylvania Legislature and the Governor’s Budget Office.
·Works closely with Director of Finance, and senior management to develop communications related to UJS budgets and related financial matters.
·Oversees the records manager for public access (Rule of Judicial Administration 509). Ensures responses to inquiries are timely and complete.
·Oversees procurement team and is responsible for signing contracts and purchase orders.
·Performs special financial analysis and projects as needed.
·Updates and reviews financial policies and procedures.
This position offers a competitive salary based on the experience and qualifications of the successful candidate. The expected hiring range is $102,348—$122,999 depending upon the qualifications and employment history of the selected candidate.
The Administrative Office of Pennsylvania Courts has a competitive benefits program including participation in the Pennsylvania State Employees’ Retirement System (SERS), competitive health benefits (including dental, vision and prescription drug programs beginning on first day of employment for employee and eligible dependents) and life insurance, paid holiday, vacation and sick/disability leave.
This position requires a bachelor’s degree in Accounting, Finance, Business Administration or a related field; a Certified Public Accountant (CPA) is preferred. Progressive experience in government finance, accounting, or a related field, and significant experience in a managerial or supervisory role is required. Qualified candidates will possess a proven track record of managing large budgets and overseeing complex financial operations. Experience with statutory reporting and compliance, including audits and financial reporting, is required. Residency is not required for this position.
This position is open until filled; however, first review of resumes occurs on Tuesday, April 15, 2025. Following this date, applications will be screened against criteria outlined in this brochure. The finalist candidate will be subject to a criminal background check conducted by AOPC with prior permission.
For more information, please contact Art Davis at Art.Davis@bakertilly.com or 816-868-7042; or Jennifer Curtis at Jennifer.Curtis@bakertilly.com or 512-982-3408.
For more information about the Administrative Office of Pennsylvania Courts, visit http://www.pacourts.us/judicial-administration.
Salary : $102,348 - $122,999
