Project Manager – Capital Improvement Program

Starting Salary: $87,000 – $120,000

Status: Full-Time

Department: Capital Construction

Application Deadline – May 9th, 2025

Bal Harbour Village is seeking a highly driven and proactive CIP Project Manager to assist the CIP Director with critical capital improvement initiatives, including the development of waterfront parks, a new Village Hall, a new Recreation Center, and other projects. As a coastal municipality, our projects require close coordination with multiple regulatory agencies such as FDEP, USACE, Miami-Dade RER, and FDOT.

This position demands a motivated self-starter with outstanding organizational and communication skills, a strong work ethic, and a commitment to excellence. The ideal candidate is someone who thrives on being hands-on, punctual, and solutions-focused, and who brings experience managing public infrastructure and building projects from concept to closeout.

• Manage Village capital improvement projects through all phases—from planning and design to bidding, construction, and close-out.
• Coordinate closely with local, state, and federal regulatory bodies (e.g., FDEP, USACE, Miami-Dade RER, FDOT) to ensure compliance and expedite approvals.
• Assist in procurement, including development of RFPs/RFQs/ITBs, scopes of work, contract documents, contractor selection and consultant selection under CCNA guidelines.
• Supervise and track project timelines, budgets, deliverables, and reporting milestones.
• Prepare and present project updates, budget/pay app tracking, and progress reports to senior staff and Village leadership.
• Assist with development of construction contracts, issuance of Notices to Proceed, and oversight of contractor performance.
• Monitor inspections, testing, and certification processes through to certificate of occupancy and warranty phase.
• Coordinate public outreach efforts, attend Council meetings as needed, and maintain responsive communication with internal and external stakeholders.
• Ensure compliance with grant conditions and support documentation needed for audits or funding reimbursements.
• Maintain accurate and comprehensive project records, schedules, and cost tracking using project management tools/software.
• Lead problem-solving efforts in the field and proactively manage risk, delays, and unexpected conditions.

• Strong knowledge of design, construction methods, codes, permitting processes, and public procurement procedures.
• Ability to read and interpret construction drawings and technical specifications.
• Familiarity with capital project delivery in coastal and environmentally sensitive areas.
• Effective communication skills with the ability to interact professionally with government agencies, contractors, and community members.
• Demonstrated ability to manage multiple complex projects concurrently.
• Detail-oriented, punctual, and highly organized with strong time management skills.
• Proficiency with project management and scheduling tools (e.g., MS Project, e-Builder, Procore, etc.).
• Strong knowledge of Excel, formulas, financial calculations, financial documentation management, and formatting. 

• Bachelor’s degree in Architecture, Engineering, Construction Management, or related field; OR Associate’s degree with at least five (5) years of relevant experience in contract administration or project management.
• Experience managing capital construction projects of $10 million or more.
• Preferred: coursework or certification in Project Management (PMP or similar).
• Experience working with local, state, and federal regulatory agencies.
• Experience with Auto CADD, project management software, and Microsoft Suite (Projects, Excel, etc).

To apply, send your resume attached via email to employment@balharbourfl.gov