What are the responsibilities and job description for the ENGINEERING ADMINISTRATIVE ASSISTANT - Wayne, PA position at Bala consulting Engineers?
Bala Consulting Engineers is a 200-person engineering firm headquartered outside of Philadelphia in Wayne, PA, with offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC .
We are looking for an energetic and detail oriented Engineering Administrative Assistant to join our team and support engineers working on-site at our Wayne, PA headquarters.
Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.
Responsibilities:
- Format and edit AIA Master specifications.
- Format and edit reports, punch lists, meeting minutes and letters.
- Act as Bala's administrator of the MasterWorks/Master Specs program.
- Assist Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
- Maintain QA/QC tracking log for MEP Mechanical, Electrical, Plumbing/Fire Protection Engineering Department.
- Assist with proposal editing.
- Assist with shop drawings and RFI logins.
- Assist with packaging of contract documentation for clients.
Skills:
- Attention to detail
- Must be able to multitask to meet deadlines.
- Efficient and well organized.
- Time Management abilities a must.
- An understanding of an engineering or construction firm.
- Excellent communicator both written and verbal.
Experience:
- Engineering or Construction firm experience preferred or willingness to learn.
- Experience in an Administrative role required.
- Knowledge of specifications is a must.
- Associates Degree preferred (HS Diploma required)
Computer Skills :
- Advanced level of Microsoft Word (required)
- MasterWorks (preferred- training provided)
- Newforma (preferred- training provided) or other Project Management software
- Bluebeam (preferred- training provided)
- ProCore (preferred- training provided)
- Adobe Acrobat
- HUBSPOT (preferred- training provided)
- SharePoint
- Excel/Power Point/Outlook/Teams
As a multi-discipline engineering firm, Bala is a leader in innovative designs for building systems in High Rise, Mission Critical, Multi-Unit Housing, Commercial Office, Higher Education, Transportation, Adaptive Reuse and Life Science facilities.
Bala’s compensation package includes a benefits package along with market competitive salary structure. Our culture creates an environment where relationships thrive and careers flourish.
Bala offers comprehensive benefits:
- Medical, Dental, and Vision insurance package
- 401(k) with employer match
- Employer Paid Life Insurance
- Up to (5) weeks of PTO based on years of experience and (8) paid holidays.
- 8 hours of Volunteer Time Off
- Tuition and Licensure Reimbursement
- Federal Student Loan Assistance including match up to $5,250 per year
- Section 529 Plan (College Saving Plan)
- Employee Referral Program
- Full-time roles work in office and qualify for one day of remote work.
Follow us @balaconsultingengineers on Instagram and LinkedIn
Agencies must obtain advance written approval from Bala Consulting Engineer’s HR/Recruiting Department to submit resumes. This approval must be in the form of a valid fully executed contract for service as well as a request to submit candidates to a specific job opening. Bala Consulting Engineers will not pay a fee to any Agency that does not have such agreement in place, or for positions for which candidates have not been specifically requested.
#LI-Onsite
Salary : $5,250
