What are the responsibilities and job description for the Adminsitrative Assistant position at BALANCE eating disorder treatment center?
Job Title: Administrative Assistant to VP of Operations and HR
Joby Type: Part Time (25 hours) to Full Time (40 hours)
BALANCE eating disorder treatment center, a premium treatment center in Manhattan, is seeking a highly motivated, passionate Administrative Coordinator to join our expanding team!
About Balance
Balance has a 15-year legacy of transforming lives by promoting health, healing, and hope to our clients and their families. We serve adolescents and adults by providing all levels of outpatient care. It is our mission to create a transformative therapeutic experience based on our nutritional philosophy of intuitive eating using the All Foods Fit Model. At BALANCE we employ a diversity of treatment modalities to help clients develop a neutral and peaceful relationship with food, body acceptance, and positive self-esteem.
The Position
The ADMINISTRATIVE ASSISTANT reports to and provides direct support to the VP of Operations & HR, HR. The role provides support to the HR and Operations department as well as clinical department when needed.
Responsibilities:
- Assist in creating financial agreements, processing payments and updating QuickBooks, the payment sheets and Lightening step when the VP of Operations and Human Resources is away.
· Follow up on delinquent accounts and ensure payments where possible.
- Assist in maintaining payment status and billing records.
- Assist in running payment for program and Individual sessions.
- Create and send invoices to clients.
- Update payment scheduler and insurance reimbursement sheets daily.
- File extensions and financial documents in client folders.
- Maintain digital employee records, including contracts, onboarding and offboarding paperwork
- Schedule in-house and external meetings for candidates and staff
- Prepare spreadsheets and create presentations as requested.
- Onboard / Offboard staff and conduct new staff orientations.
- Update Organizational Charts and materials
- Respond to staff emails regarding HR requests.
- Update PTO for staff who are out of office.
- Provide occasional coverage for the office manager rom 7:30am – 4:00pm, during known absences for the Office Manager
- Maintain the privacy of agency of clients, always assure client confidentiality, and follow HIPPA policies.
- Assist with marketing materials and special events
- Support Recovery Coach Team
- Assist VP of Operations as needed.
Who You Are:
- Proven work experience as an Administrative Coordinator, Administrator, or similar role
- Experience working and maintaining client EMR system
- Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
- Knowledge of QuickBooks a plus
- Must love Math, be a numbers cruncher, can do basic math with ease
- Solid time-management abilities with the ability to prioritize tasks
- Excellent verbal and written communication skills
Benefits:
- Accrued sick leave
- Subsidized Health insurance, Dental, Vision
- 401K
- Working with a highly engaged staff
- Paid Training
- Career growth
· Pay: $24-$29 (Part-Time) / $50,000-$60,000 (Full-Time)
*Compensation is based on experience and qualifications (leadership history, clinical experience, insurance knowledge, supervision experience, and amount of eating disorder treatment experience). *
Job Type: Part-Time to Full-time
Job Types: Full-time, Part-time
Pay: $24.00 - $29.00 per hour
Expected hours: 25 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: Hybrid remote in New York, NY 10010
Salary : $24 - $29