Administrative Supervisor

Job Summary
The Administrative Supervisor plays a pivotal role in ensuring the smooth operation of administrative functions within the organization. This position is responsible for overseeing daily office activities, managing staff, and coordinating vendor relationships. The ideal candidate will possess strong organizational skills and a background in medical office management, contributing to a productive and efficient work environment.

Duties

• Supervise administrative staff, providing guidance and support to ensure optimal performance.
• Oversee file management systems, ensuring that all documents are organized and easily accessible.
• Manage vendor relationships, including negotiating contracts and ensuring compliance with service agreements.
• Coordinate medical office management tasks, including patient scheduling and front desk operations.
• Develop training programs for new hires and existing staff to enhance skills and improve service delivery.
• Maintain calendar management for executives and team members, scheduling meetings and appointments efficiently.
• Implement schedule management practices to optimize workflow and resource allocation.
• Ensure adherence to organizational policies and procedures while fostering a positive workplace culture.

Skills

• Proven experience in supervising teams and managing administrative functions.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in vendor management, ensuring effective communication and service delivery.
• Background in medical office management is preferred but not required.
• Experience in training development to enhance team capabilities.
• Familiarity with front desk operations and customer service excellence.
• Excellent schedule management skills to optimize time and resources.
• Strong attention to detail with effective file management capabilities.

This role offers an exciting opportunity for individuals looking to advance their careers in administration while contributing positively to the organization’s success.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 30 – 38 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Google Suite: 1 year (Preferred)
• Administrative experience: 1 year (Required)
• Customer service: 1 year (Required)
• Medical Office: 1 year (Required)
• Front desk: 1 year (Required)
• Supervising: 1 year (Required)

Location:

• Haymarket, VA 20169 (Preferred)

Ability to Commute:

• Haymarket, VA 20169 (Required)

Work Location: In person

Salary : $22 - $25