Central Office Secretary

Job Title – Central Office Secretary

Supervised by/Reports to: Supervisor, Manager, department or office administrator as assigned

FLSA Status: Non-exempt

Job Goals:
To assist designated school system supervisor(s), managers, or other designated staff members
by performing efficient and effective office management, correspondence, problem solving,
organizational and clerical tasks.

To effectively and efficiently manage projects, schedules, and information to achieve the goals
of the school system and to maximize student achievement.

Qualifications:
1. High school diploma. Prior clerical experience preferred.
2. Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
3. Knowledge of general office procedures related to organization, filing, preparation of
documents, computer software programs including spreadsheets, word processing, databases,
presentation software, etc.
4. Demonstrated proficiency in oral and written communication skills.
5. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide
variety of people and groups.
6. Ability to work independently, prioritize tasks, and perform assignments as directed with
accuracy, attention to detail, and within established time frames.
7. Ability to use technology to communicate, to manage data, and to produce/submit required
reports, correspondence, and/or financial information.
8. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
9. Ability to be punctual and in regular attendance.
10. Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

1. Demonstrates support for the school system and its vision, goals and priorities.
2. Answers questions and responds to requests from the schools and general public; resolves
issues in assigned area or refers requests as appropriate.
3. Performs routine clerical functions. Produces, records, and responds to, as directed,
correspondence, research, reports, notices, recommendations and materials needed for
efficient office operations.
4. Prepares and submits information and/or recommendation for Board agenda as assigned, if
applicable.
5. Maintains accurate electronic and non-electronic filing systems of needed reports, minutes,
correspondence, information, confidential records, records, schedules, and data as directed.
6. Obtains, gathers, organizes, and prepares for presentation pertinent data and information as
needed.
7. Uses office technology/software to complete job responsibilities as assigned.
8. Communicates effectively and engages in office communication processes as directed using
telephones, voice mail, electronic mail, postal and/or delivery services, intra-campus delivery
and other means as directed.
9. Arranges for technical support, servicing, and effective operation of office technology and office
machines as assigned.
10. Attends and participates in meetings as directed.
11. Performs duties and represents the system in a courteous, positive and professional manner.
12. Maintains appropriate confidentiality regarding school/workplace matters.
13. Demonstrates initiative in identifying potential problems and/or opportunities for improvement
in areas of responsibility.
14. Reports potential problems, unusual events, or work irregularities to appropriate administrative
or supervisory personnel.
15. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely
and positive manner.
16. Maintains and submits reports, records, and correspondence in a timely and accurate manner.
17. Properly uses and cares for equipment and material resources of the school system and
effectively supervises and monitors others in the care, maintenance, and use of tools,
equipment, and inventory.
18. Uses effective collaboration skills to work as a productive team member.
19. Serves on school system committees, tasks forces, and representative groups as required.
20. Adheres to school system rules, administrative procedures, local Board policies, and state,
federal, and local regulations.
21. Reports absences and takes leave in accordance with Board policies and procedures.
22. Performs any other job-related duties as assigned by supervisor(s).

Terms of Employment: Twelve-month position in accordance with Board’s salary schedule.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the State
Department of Education and/or Baldwin County Board of Education policy on evaluation of classified
personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to
this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of
personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.