What are the responsibilities and job description for the Community Manager Job at Baldwin Real Estate Corporation in Baldwinsville position at Baldwin Real Estate Corporation?

Job Type

Part-time

Description

Basic Functions :

Responsible for the successful operation, financial management and maintenance of the property, according to the objectives of the property owners and Baldwin Real Estate Corporation. Provide a habitable and safe property, which conforms to all health and safety laws and regulations. Manage property in accordance with all housing, and employment laws. Ensure staff compliance with all company policies and procedures maintaining high standards of conduct whenever performing company or property business.

Payroll

Full-time position - normal hours are Monday - Friday 8 : 00 AM to 4 : 30 PM. Occasionally, additional hours are needed, at the discretion of the site manager and regional manager.

Position is compensated on an hourly basis.

Relationships :

Reports directly to Regional Property Manager and / or VP-Affordable Housing Management
Cooperates with Site Maintenance Supervisor, and outside vendors
Maintains positive relations with residents, staff and vendors
Maintains supportive relations with community, fire, police, housing and government agencies

Key Goals :

Maintain long-range planning approach

Maximize resident-retention

Maintain property's emergency and risk management plan

Operate within approved budget plans

Update marketing plan annually

Implement and monitor efficient turnover program to ensure high resident satisfaction and retention

Maintain good recordkeeping system

Reduce liabilities, both physical and financial

Description of Responsibilities and Typical Work Activities (Not limited to : )

Maintaining the Physical Asset

Assist Site Maintenance Supervisor to prioritize maintenance service requests and work assignments, if needed, and follow-up with Site Maintenance Supervisor to assure proper completion.

Make periodic inspections of each building and common grounds (minimum weekly)

Evaluate maintenance operations periodically to determine cost-efficiency

Conduct annual apartment inspection, record results, and coordinates all required repairs with Site Maintenance Supervisor

Marketing and Leasing

Lease units quickly and efficiently following approved occupancy guidelines (found in our tenant selection plan and RD1930-C). Vacancies should be filled within 30 days from move-out.

Review all applications for completeness and then process the rental application, including securing credit report, previous landlord references, and income and asset verifications for each applicant. Advise applicants of acceptance or denial accordingly, in compliance with RD guidelines and fair housing laws.

Maintain and update waiting list.

Assist in preparation of advertising and marketing programs. Develop an outreach program to find good qualified residents and in conjunction with the contents of the Affirmative Fair Housing Marketing Plan.

Maintain efficient resident and property files in site office.

Oversee the completion of initial, and annual recertification's of resident income and assets

Tenant Management

Educate staff and residents concerning health, safety, police and fire issues

Monitor compliance with all turnover and make-ready procedures

Process damage claims and requests for return of security deposits to main office accounting

Financial Reporting and Control

Receive all invoices, review, approve, and bucslip for Regional Property Manager every week.

Prepare payroll reports for Regional Property Manager's approval every week

Implement purchases required for day to day operation under guidelines established by Regional Property Manager, and within owner-approved budget guidelines

Deposit rents and security deposits in bank in a timely fashion (min. weekly). Provide detailed deposit records to main office accounting department

Prepare purchase orders and authorize within budget constraints (any purchase order over $200 requires Regional Property Manager's signature)

Record monthly utility usage and implement cost-efficiency wherever possible

Maintain petty cash fund, and provide proper receipts for all expenditures

Administration

File reports and maintain communication with Regional Property Manager on matters affecting property issues

Track receivables, send notices of delinquency, and work with Regional Property Manager regarding collections / evictions

Participate in annual employee review

Complete the changes on the computerized rental reports monthly as required by main office Accounting Supervisor

Assist in preparation of the annual operating budget

Maintain polite, professional, and informative telephone manner

Maintain professional personal appearance and presentation

Salary Description

18.00 per hour 32 hours per week

Salary : $200

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Community Manager Job at Baldwin Real Estate Corporation in Baldwinsville

What are the responsibilities and job description for the Community Manager Job at Baldwin Real Estate Corporation in Baldwinsville position at Baldwin Real Estate Corporation?

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