What are the responsibilities and job description for the Administrative Assistant position at Baldwin Real Estate Management?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong computer literacy and excellent communication skills, with the ability to manage multiple responsibilities efficiently. This role is essential in ensuring smooth office operations and providing exceptional support to both staff and clients.
Responsibilities
- Compose and prepare correspondence to owners, tenants, and vendors per manager's direction.
- Answer and make phone calls and emails in a professional manner and return both promptly and courteously.
- Handle clients in a professional manner.
- Prepare and proofread documents, ensuring accuracy and attention to detail; maintain files and electronic files efficiently and in an orderly manner.
- Support office management tasks, including maintaining a clean and organized workspace.
- Code routine vendor invoices.
- Coordinate vendor services as requested by manager.
- Follow through with vendors to confirm work is complete as requested by manager.
- Prepare flyers as needed using Word or Publisher or other media.
- Collaborate with team members on various projects to ensure timely completion of tasks.
Skills
- Must be an organized, detailed, and accurate person.
- Proficient in computer literacy.
- Bilingual abilities are a plus but not a requirement (Spanish or Chinese), enhancing communication with diverse clients.
- Strong proofreading skills to ensure high-quality documentation.
- Knowledge of office management practices and procedures.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Join our dynamic team as an Administrative Assistant where your contributions will be valued, and your professional growth encouraged!
Job Type: Full-time
Pay: $20.00 - $20.01 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $20 - $20