What are the responsibilities and job description for the Accounting Specialist position at Baldwin & Shell?
At Baldwin & Shell Construction Company we are not just building structures, we are building a community, a culture, and a legacy. As a proud recipient of Best Places to Work 2024, we have cultivated an environment where people come first. We are a passionate, innovative construction company that thrives on collaboration, excellence, and a commitment to making an impact both in the industry and in the lives of our employees.
We are currently searching for an Accounting Specialist to join our team.
The Accounting Specialist plays a critical role for the Company. The Accounting Specialist is responsible for assuring that the invoices from our vendors match the expectations of our employees who are purchasing services from them. Many times, the Accounting Specialist has the last look at a cost before payment and must have some assurance that the cost is applicable and authorized. This position reports directly to the Accounting Manager.
Responsibilities:
- Reconciles and processes vendor invoices and subcontractor pay apps to ensure proper coding, approval, and payment.
- Reviews invoices/pay apps for accuracy.
- Enters support into paperless system for Project Manager review.
- Once approved, completes data entry into ERP for posting and payment.
- Maintains accurate listing of vendors with appropriate payment details, Form W-9, and supporting documentation.
- Prepares and processes payments via check and ACH as needed under payment cycle.
- Maintains current vehicle list including vehicle registration and licensing.
- Maintains business personal property assessment.
- Reviews accounts payable general ledger account balances periodically.
- Maintains paperless filing system for all job cost support, including monthly process of reconciling paperless system to job cost ledger.
- Communicates with vendors and subcontractors regarding payment status, including reconciling vendor statements received that indicate billing discrepancies or issues.
- Performs duties of other Accounting Specialist(s) in event of absence, etc.
- Communicates regularly with Project Management regarding questions concerning invoices or missing requisitions.
- Informs project management staff of subcontract discrepancies and change order billings.
Minimum Qualifications:
- Associate degree and at least four years of experience or High school diploma, or equivalent, and at least eight years of experience.
- Proficient in Microsoft Outlook, Excel, and Word.
- Strong interpersonal, written, and verbal communications skills.
- Must be self-driven, motivated and possess the ability to work effectively and independently.
- Must possess strong organizational and time management skills and the ability to perform under pressure.
Preferred Qualifications:
- Proficient in Viewpoint, Docuware, and various web-based software for vendors.
- Experience in the construction industry or experience working with vendors and subcontractors.
Please note that this job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Why Baldwin & Shell:
- Award-winning culture
- Highly competitive compensation
- 401(k) retirement with matching funds
- Health, Dental, and Vision insurance
- 8 Paid holidays
- Vacation accrual
- Company stock purchase option
- Short-term disability
- Maternity and Paternity Leave
- Pet insurance
- Free and confidential Employee Assistance Program
- Excellent work environment
Baldwin & Shell is proud to offer highly competitive compensation, benefits package, and a family work environment!
If you think you would thrive in this position, please apply with us today!
For more information or questions, please reach out to our Human Resources Team:
- Email: info@baldwinshell.com ATTN: HR
- Phone: 501-374-8677
Baldwin & Shell is a drug-free workplace and an E-Verify participant.
Baldwin & Shell is proud to be a part of an Equal Opportunity Employer to include women, minorities, veterans, persons with disabilities, color, sex, sexual orientation, gender identity, religion, origin, and genetic information. All are encouraged to apply!
