What are the responsibilities and job description for the Project Administrator position at Balfour Beatty Investments - North America?
About the Role
The Project Coordinator will provide project level financial and business analysis support for the Renovations & Construction Division. This role performs accounting and various job-related tasks, including bonding, contractual agreements, budget forecasting, general conditions, monthly draw submissions, reporting, and accounts payable/receivable functions. The coordinator partners with divisional managers to provide support with reporting and communication of potential financial and contractual risks to projects.
Key Responsibilities:
- Review and compile invoices and subcontractor pay applications to generate monthly project draw packages.
- Inventory reconciliations, retainage tracking compliance with company policies and procedures for accounting operations and financial matters.
- Develops written accounting procedures for administrative staff and works with teams to ensure proper implementation and compliance.
- Ensures employees have necessary equipment and training to perform assigned tasks. Assigns project administrators to specific projects as required to achieve project success.
- Provides employee guidance and coaching as necessary.
- Ensures all performance reviews for employees are performed, accurate, and processed timely.
- Assists with preparation and tracking of owner change orders.
- Prepares and tracks subcontractor change orders.
- Ensures compliance with submittal requirements, performs due diligence follow-ups, and maintains logs.
- Generates delivery orders and maintains DO records.
- Reviews RFI logs, OCO logs, for accuracy before submitting to the construction accountant.
- Manages certified payroll requirements.
- Records, compiles, and distributes meeting minutes when directed.
- Maintains and updates the renovations Procore/Teams website as applicable.
This role requires a bachelor's degree in accounting and/or finance and minimum 5 years of progressive accounting experience. Additionally, at least 2 years of experience in construction management or general contracting/subcontracting is required. Proficiency in Sage 300 Construction and Real Estate (formerly Timberline) and knowledge of basic accounting principles are also essential.
