What are the responsibilities and job description for the Parts Clerk position at Ballard Truck Center?
Ballard Truck Center is a family-owned business providing the best experience in the full-service commercial trucks industry in the northeast. Ballard’s dedicated team of technicians and representatives have earned them the title of #1 in Customer Satisfaction in the US by Volvo Trucks and Mack Trucks USA Dealer of the Year time and time again. Whether it is sales, service, parts, leasing, or rentals – Ballard’s been keeping the community rolling for over 100 years.
Job Overview:
The Parts Admin. will play a crucial role in ensuring the smooth operation of our parts department by processing daily parts orders, assisting the Parts Manager with stock orders, and maintaining accurate inventory records.
Responsibilities and Duties/Essential Functions:
- Process daily parts orders and assist the Parts Manager with weekly stock orders;
- Match up packing list with invoices / billing;
- Keep track of billed, not received / received not billed;
- Follow department procedure for any discrepancies
- Return unused parts to vendors and ensure dealership receives credits for returned merchandise;
- Properly document and record inventory adjustments;
- Approve and forward matched purchase orders and invoices to the Accounting Department on a timely basis;
- Electronically file company copies of parts counter invoices, service repair orders, checks, deposits, etc.;
- Assist the front office with answering phones;
- Assist / backup the front office with processing deposits and any other requested tasks;
- Assist the Parts Manager with completing month end by the required deadline;
- Assist in preparing for scheduled parts inventory;
- Attend all department meetings;
- Follow all company and manufacturer policies, directives, and procedures;
- Perform any other duties as required.
Work Environment:
- Inside
- Office/shop/warehouse
- Noise level - moderate
Physical Demands:
- A majority of the day is spent sedentary behind a desk working on a computer
- Essential physical requirements, such as bending, climbing, lifting, standing, stooping, sitting, or typing.
- Physical effort/lifting, such as sedentary - up to 10 pounds; light - up to 20 pounds
Position Type:
Full time , occasional overtime
Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications:
- High School Diploma
- 1-2 years’ relevant experience
- Parts experience: 1year (Preferred)
- Clerical experience: 1 year (Preferred)
