Facilities Coordinator

Job Description

Ballinger’s Approach:

Our interdisciplinary teams collaborate on solutions that require a synthesis of disciplines. We believe integrating architecture, planning, interior design, and engineering is key to achieving excellence in the design of transformative environments. We were one of the first firms to merge the disciplines into professional practice. At Ballinger, architectural and interior designers work collaboratively and creatively with planners and engineers. Our range of skills, perspectives, and experiences, directed toward a common goal, produces ground-breaking outcomes.

Your Role:

Ballinger is seeking a Facilities Coordinator to support the day-to-day operations of our Architectural and Engineering firm in Center City Philadelphia. This role is responsible for mailroom, printing, administrative and light maintenance work, Monday through Friday on-site.

Responsibilities

• Receiving, Shipping, and Distributing of all mail and packages
• Coordinating with FedEx, UPS and USPS for mail and package delivery
• Set up and cleanup of food and beverage services for meetings and team events
• Provide maintenance of architectural 3D printing machines and printing supplies for reprographic equipment
• Communicate and engage with the team of Architects, Engineers and Interior Designers regarding facility, meetings and mailing items
• Frequently moves boxes weighing up to 50 pounds across the office for various needs, moves about the office to deliver materials and food service items.
• Additional operations duties as assigned to collaborate with the team and assure project success, leadership support and client engagement
  
  

Qualifications

• High school diploma or equivalent
• Prior experience in facilities/operations management preferred, ability to learn maintenance of equipment and facilities operations procedures required
• Proficiency in Microsoft Office programs: Outlook, Word, Excel preferred
• Ability to consistently exercise a high degree of professionalism, initiative and independence
• Excellent time management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment
• Engaging interpersonal abilities, working closely with all levels of the firm
• Demonstrated customer service skills, both internal and external along with strong organizational ability
• Ability to work independently with minimal supervision and as part of a team, demonstrating a can-do attitude
• Ability to regularly lift and move objects weighing up to 50 pounds.
• Must be able to work occasional overtime.
  
  

It is the policy of Ballinger to ensure Equal Employment Opportunity without discrimination or harassment on the basis of race (including hairstyle/texture), religion, color, citizenship, national origin, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or any other characteristic protected by law. Ballinger prohibits any such discrimination or harassment. We are committed to a diverse and inclusive workplace for all.

What We Offer:

We believe that people are our greatest asset and the precision, expertise, and collaboration that we bring to our projects sets us apart from the competition and enables us to make an impact on our world and community. We offer a Comprehensive Benefits Package, including Medical, Dental, Prescription, Wellness, FSA/HSA, Employee Assistance Program (EAP), Short and Long-Term Disability Programs, Tuition Reimbursement, Paid Parental Leave, 401(K) plan with company contribution, Commuter Benefits, Paid Holidays, and Personal Time Off (PTO), Community Volunteer Events and fresh fruit and yogurt provided every morning in the office.

Location:

This role is based in our Philadelphia, PA headquarters with five (5) days per week on-site, Monday through Friday, with a set schedule, ie 8:30 am-5:00 pm