Shop Drawings Coordinator

Ballinger’s Approach:
Our interdisciplinary teams collaborate on solutions that require a synthesis of disciplines. We believe integrating architecture, planning, interior design, and engineering is key to achieving excellence in the design of transformative environments. We were one of the first firms to merge the disciplines into professional practice. At Ballinger, architectural and interior designers work collaboratively and creatively with planners and engineers. Our range of skills, perspectives, and experiences, directed toward a common goal, produces ground-breaking outcomes.
Your Role:
Ballinger is seeking a Shop Drawings Coordinator to support our Architects and Engineers in the coordination and tracking of Shop Drawings for our architectural projects.   This role is responsible for the administrative work in relation to shop drawings and architectural projects. Organizational skills and precise attention to detail are required for producing documentation alongside the Project Architect and Lead Engineers on the team.  

Responsibilities

•    Coordinating and leading activities related to Shop Drawings, ascertaining that submittals conform to specification requirements.
•    Timely communication with project team members and contractors.
•    Coordinate the shop drawings process within construction management software. 
•    Proofreading, identifying discrepancies, and tracking document change history across multiple issue milestones including design development, 50% construction documents, and final construction documents 
•    Collaborate with the firm's Project Architects, Engineers and Interior Designers to coordinate the submission efforts across multiple projects 
•    Provide executive-level support to the leadership team on an interim basis, as needed to support the Operations Team of Project Assistants while handling confidential information with utmost discretion
• Additional operations duties as assigned to collaborate with the team and assure project success, leadership support and client engagement

Qualifications

• High school diploma or equivalent.  Associate or Bachelor’s degree or equivalent professional experience preferred, but not required.
• Prior experience in Shop Drawings or similar role preferred
• Proficiency in Microsoft Office programs: Excel, Word, PowerPoint 
• Knowledge of the following platforms preferred: Newforma, E-builder, Constructware, Buildflow, Procore, Projectmates, Drop Box, Submittal Exchange
• Ability to consistently exercise a high degree of professionalism, initiative and independence
• Excellent time management skills with the ability to prioritize and manage multiple tasks and conflicting priorities, following through on projects to successful completion, often with deadline pressures 
• Excellent verbal and written communication skills and interpersonal abilities with strong attention to detail. Must be able to work closely with leadership from multiple teams
• Proven ability to handle confidential information with utmost discretion and integrity
• Proactive problem-solving skills and the ability to work independently with minimal supervision
• Independently compose and proofread high-quality correspondence, reports, presentations, and other documents
• Must be able to work occasional overtime.
It is the policy of Ballinger to ensure Equal Employment Opportunity without discrimination or harassment on the basis of race (including hairstyle/texture), religion, color, citizenship, national origin, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or any other characteristic protected by law. Ballinger prohibits any such discrimination or harassment. We are committed to a diverse and inclusive workplace for all.
What We Offer:
We believe that people are our greatest asset and the precision, expertise, and collaboration that we bring to our projects sets us apart from the competition and enables us to make an impact on our world and community. We offer a Comprehensive Benefits Package, including Medical, Dental, Prescription, Wellness, FSA/HSA, Employee Assistance Program (EAP), Short and Long-Term Disability Programs, Tuition Reimbursement, Paid Parental Leave, 401(K) plan with company contribution, Commuter Benefits, Paid Holidays, and Personal Time Off (PTO), Community Volunteer Events and fresh fruit and yogurt provided every morning in the office.
Location:
This role is based in our Philadelphia, PA headquarters with four (4) days per week on-site and a flexible, hybrid work schedule.