What are the responsibilities and job description for the Project Specialist position at Ballyhoo Media?
ABOUT BALLYHOO MEDIA
Ballyhoo Media is redefining out-of-home advertising with our innovative water-based media solutions. We enhance waterfront cities across America, creating memorable campaigns for clients like Disney, Amazon, HBO, and Twitter. Join our energetic startup and help shape the future of advertising!
ABOUT THIS ROLE
The ideal candidate will be responsible for working with the Project Manager to ensure the participation of cross-functional stakeholders in furthering project goals. With organization and prioritization skills, this candidate will organize the necessary pieces to ensure project success.
The function of the Project Coordinator is to provide analytical recommendations and day to day support to the Ballyhoo Media Agency Services group. The role provides project management oversight for haul outs projects, asset installations, experiential services, and service requests. The associate supports the Ballyhoo brand leadership by delivering performance reports and insights from the role’s supported areas to drive business improvements and efficiencies. Consults with internal clients in various departments and with external partners (yards, suppliers, installers, technical design consultancies) to independently gather, analyze and implement recommended courses of action. Tasks assigned are typically top priority, high profile, client driven and multi-departmental initiatives for the organization and this requires continuous communication and interaction. Manage all aspects of project planning, tracking and status reporting.
WHAT YOU WILL DO:
- Provide project management to:
- Facilitate the planning, execution and coordination of projects in one or more of the following internal Ballyhoo disciplines: Marine maintenance, business application development, marketing campaign launches, and/or new digital advertising asset installations.
- Identify, assess, and mitigate potential risks throughout the project lifecycle.
- Track project progress, identify potential issues, and report on project status to relevant stakeholders.
- Identify opportunities for process improvement and efficiency gains.
- Assist with new business development projects.
- Support continuous improvement initiatives.
- Additional responsibilities include but are not limited to:
- Create and maintain project documentation, reports, meeting agendas, and presentations using Monday.com, Google suites, MS Word, Excel, PowerPoint, Projects and Visio required.
- Assist in identifying lessons learned and best practice.
- Establishing, driving and leading regular meetings and drafting communications of project status based on pre-defined templates.
SKILLS AND REQUIREMENTS
- Bachelor degree is generally required, with a concentration in Industrial Engineering, Economics, or a closely related discipline.
- 2-3 years of relevant work experience in business development, analytics, operations or finance.
- Demonstrate strong communication skills by facilitating clear and concise updates to cross-functional teams, stakeholders
- Adapting the work approach according to changing priorities.
- Provide project and campaign reports, including trend analysis and recommendations on preventative, corrective, and new courses of action if needed.
- Participates in the study of agency needs and current performance to determine optimal working procedures and systems and to identify areas of improvement and efficiency on assigned projects
- Supports project teams in collection of quantitative/qualitative statistics, performs basic numerical analysis (Financial and statistical).
- KPI oversight on vessel deployment, campaign flight status and issue resolution.
- Perform other duties as required.
WHY JOIN BALLYHOO MEDIA?
- An Opportunity to Create & Make an Impact – Produce high-impact marketing that directly affects the growth potential of a company
- Excellent Career Growth Opportunities – Be part of a high-growth company where you can take ownership, expand your skill set, and advance your marketing career.
- Collaborate with a Talented Team – Work alongside experienced marketing specialists and graphic designers to create impactful campaigns.
- A Unique Industry & Product – Help shape the future of waterfront OOH advertising with a company that’s redefining the space.
- A Flexible, Supportive Work Environment – We celebrate differences, foster a strong team culture, and believe in work-life balance.
- Share Our Passion for the Water – Enjoy the beauty of the outdoors and, yes, the occasional boat ride too!
BENEFITS
- Paid time off (PTO) starting after 90 days.
- Flexible (hybrid) work schedule
- Health, dental, and vision insurance after 90 days.
- 401k with company matching after 6 months.
- Opportunities for professional development and career advancement in a dynamic and innovative environment.
- A collaborative and flexible work environment that values diversity and fosters a close-knit family-like atmosphere.
