What are the responsibilities and job description for the Payroll Clerk I position at Baltimore City Community College?
About Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.
- Based on the annual unduplicated credit and non-credit headcount for FY 2023.
Description/Job Summary
Under the direction of the Assistant Vice President of Human Resources and the Payroll Manager, the Payroll Clerk I is responsible for calculating and posting payroll and timekeeping information of a routine nature. This position will also have the responsibility for auditing and adjusting time sheets and interpreting reports to ensure correct pay to employees, while meeting all deadlines and time constraints for Banner and Central Payroll. The nature of work may require overtime including evenings, weekends and holidays as appropriate
Responsibilities/Duties
- Assists with the daily and biweekly processing of payroll.
- Collects and verifies timesheets and payroll data from employees and supervisors in the event of a discrepancy
- Utilizes software to calculate wages and ensures appropriate deductions are made
- Reviews of employee salaries, wages, bonuses, and deductions.
- Receives, reviews and process contracts and/or addendums to ensure required information is provided and recorded into the payroll system.
- Scans payroll-related items into an electronic filing system.
- Monitors the payroll email inbox and takes necessary action.
- Tracks and prioritizes payroll processes in a timely manner to ensure that deadlines are met.
- Assists with providing instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements.
- Participates in roll out and supporting new payroll systems.
- Reviews and enters data to ensure its accuracy and consistency.
- Delivers professional customer service by addressing routine timekeeping and payroll questions, updating employee information, resolving discrepancies, and clarifying procedures for employees, supervisors, managers, and others, both in-person and via phone.
- Tracks and completes various routine administrative and technical tasks within the department. Stays informed about updates and changes to payroll system procedures.
- Assists the Payroll Manager with preparing for audits and compiling requested information.
- Processes, tracks, and maintains all payroll adjustments, leave payouts and corrections.
- Serves as a backup to other payroll functions, when necessary.
- Other duties assigned are to assist in the completion of the payroll functions.
Required Qualifications
Education:
High School Diploma
Experience:
- Two (2) years related experience and/or training in preparing and processing payroll records
Preferred Qualifications
- Bachelor’s degree
- One (1) year of Banner or other ERP Experience
- Four (4) years of payroll experience in a State, educational or other Public Sector Entity
