What are the responsibilities and job description for the Office Assistant position at Baltimore City Public School System?

Performs a variety of moderately complex office support work.

Essential Functions

Maintains files and record systems requiring knowledge of a variety of indexing methods.
Operates a variety of office machines and equipment.
Answers telephone calls and provides information regarding office functions, operations and procedures.
Gives information to or elicits information from the public to properly complete forms and procedures.
Screens forms and documents to determine accuracy and completeness of information.
Receives, lifts, sorts, stacks, delivers and distributes mail and other materials. Operates manual, motor vehicles, or other equipment to transport mail and materials.
Orders and maintains a supply of office materials.
Compiles and organizes data for reports.
Uses computers to enter timekeeping and payroll data, prepare reports, and maintain information.
Prepares forms and documents for distribution.
Performs filing and maintains simple logs and records.
Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.

Desired Qualifications

Required :

One year of office support experience.

Knowledge of English grammar, spelling, and punctuation.

Knowledge of office practices and procedures including office protocol and various filing procedures.

Good oral communication and interpersonal skills.

Ability to perform arithmetic computations accurately.

Ability to interact courteously with other employees and the public, both in person and by telephone.

Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.

Skilled in the use of personal computers and software applications such as Microsoft Word and Excel.

Preferred :

High School graduate or equivalent.

Full time or Part time

Full time

Additional Details

Qualified candidates for the above position must submit the following :

Completed online application

Resume that clearly demonstrates the above minimum qualifications.?It is important that you include all experiences and education related to the position to which you are applying.

Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications

Must provide three (3) professional references to include : name, title, business address, e-mail address and phone number

All documentation / certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application

All documentation must be scanned and uploaded to application

Benefits? This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link : ?

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social / emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies?JBA (Nondiscrimination - Students), ?JBB (Sex-Based Discrimination - Students), ?JICK (Bullying, Harassment, or Intimidation of Students), ?ACA (Nondiscrimination - Employees and Third Parties), ?ACB (Sexual Harassment - Employees and Third Parties), ?ACD (ADA Reasonable Accommodations), and?ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups.?Link to Full Nondiscrimination Notice.

This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.?

This position is affiliated with the City Retirement Plan.

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