What are the responsibilities and job description for the Contract Monitor position at Baltimore City Public School Systems?

District Office - Position - Finance

Start Date

Open Date 08 / 08 / 2024

Closing Date

Execute and manage contractual agreements with vendors and service providers, oversee the implementation of contracts, monitor compliance, and assess performance to ensure that City Schools receives high-quality services and products in accordance with established agreements.

Essential Functions

Manage portfolio of contracts assigned.
In coordination with the procurement department, assist in preparing, negotiating, and finalizing assigned contractual agreements including Professional Service Agreements, Memorandums of Understanding, Leases, and other agreements.
Collaborates with district staff to review, edit, and finalize Board letters and meeting and committee agendas.
Review, interpret, and understand contractual agreements to ensure compliance with legal and regulatory requirements.
Work closely with departments responsible for the assigned contracts to ensure compliance.
Monitor contract performance to ensure that vendors and service providers fulfill their obligations as stipulated in the contracts.
Develop and implement monitoring mechanisms to ensure compliance with contract terms, including timelines, quality standards, and budgetary constraints.
Conducts site visits as determined appropriate to monitor contractor activity and adherence to performance standards. Facilitates contractor accountability for delays, cost overruns, and timeliness of services or deliverables. Assists in the resolution of contract disputes.
Develops compliance processes and procedures in accordance with City, State, Federal policies, and laws including District regulations and policies for assigned contracts.
Conduct regular audits and assessments to identify any deviations from contractual requirements and take appropriate corrective actions.
Work with procurement to evaluate vendor performance based on predefined metrics and performance indicators.
Work with procurement to provide feedback to vendors regarding areas of improvement or non-compliance with contractual obligations.
Recommend contract modifications, extensions, or terminations based on performance evaluations and assessments.
Proactively address any issues or concerns that may pose a risk to the successful execution of contracts.
Works with procurement to investigate and document incidents of contract non-compliance or default and makes recommendations on sanctions, terminations, and / or appropriate courses of action.
Collaborate with various departments within the school system to coordinate contract activities and resolve any issues or disputes that may arise.
Maintain detailed records of contract terms, deliverables, milestones, and key performance indicators.
Communicate contract performance metrics and compliance status to relevant stakeholders, including senior management and school administrators.
Provides monthly and ad-hoc reports on assigned City School contracts.
Utilizes resources appropriately to complete work in the most efficient manner; proactively communicates the status of work; participates and contributes fully as a team member; and exercises sound judgment and decision-making skills to resolve sensitive matters.
Maintains confidential and sensitive information.

Maximum Salary 90963.00

Minimum Salary 73313.00

Desired Qualifications

Bachelor's degree in business, management, or related field. Degree must be from an accredited college or institution.

Five years professional experience in procurement and contract administration. Contract management experience in an education environment preferred.

Excellent verbal and written communication skills, including the ability to draft complex contractual documents.

Highly proficient in Microsoft office 2007 applications, Oracle purchasing and general ledger applications, Oracle business intelligence, discoverer, and Adobe, Acrobat Pro XI.

Experience with eProcurement applications such as Arriba Oracle, etc.

Unless expressly stated otherwise with respect to the qualifications indicated in the position description, City Schools reserves the right to consider other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position.

Ability to interact with diverse constituencies and convey complicated information with tact and diplomacy.

Proficient skill in the use of technical computer applications, including electronic databases, case management systems, and Microsoft Office, including Excel and Power Point.

Ability to exercise independent judgment.

Skill in research, presenting, and explaining policies and procedures, assembling data, preparing complex reports, and formulating and presenting recommendations.

Ability to work collaboratively.

Ability to develop and maintain strong working relationships with school system employees and managers at all levels, as well as government agencies and community stakeholders.

Full time or Part time Full time

Additional Details

Qualified candidates for the above position must submit the following :

Completed online application

Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.

Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications

Must provide three (3) professional references to include : name, title, business address, e-mail address and phone number

All documentation / certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application

All documentation must be scanned and uploaded to application

Benefits This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link : http : / / www.baltimorecityschools.org

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social / emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.

For inquiries regarding the nondiscrimination policies, please contact the Equal Employment Opportunity Manager, 200 E. North Avenue, Room 208, Baltimore, MD 21202; [redacted] (phone); [redacted] (fax).

This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.

This position is affiliated with the City Retirement Plan.

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