What are the responsibilities and job description for the Specialist - Payroll position at Baltimore City Public Schools?
Ensures the security and integrity of City Schools' payroll systems. Prepares and produces City Schools' payroll. Creates and maintains payroll data and reporting files. Prepares and distributes payroll related reports.
- Processes employee benefits calculations and third-party reporting, including deferred compensation - IRS Section 403(b), cafeteria and flexible spending accounts, dependent care benefits, leave benefit accruals, group term life insurance, educational assistance, and third-party sick pay.
- Processes wage attachments, including federal and state tax levies, bankruptcy orders, child support/family court orders, garnishments, and Consumer Protection Act requirements.
- Enters the classification of employees, including independent contractors, statutory employees, and leased employees.
- Pre-balances payroll and inputs payroll data. Reconciles and proofs payroll output. Advises supervisor of input errors and, where appropriate resolves errors.
- Handles interfaces for 403B programs, insurances, United Way, City and State retirement, updating voluntary deductions, and assisting with bank-related activities.
- Prepares quarterly and year-end reporting, including W-2, W-2C, W-3,941, tax deposits and internal and external audits.
- Prepares third-party reporting, including deferred compensation?IRS Section 403(b)?cafeteria and flexible spending accounts, dependent care benefits, leave benefits accruals, group term life insurance, educational assistance, and third-party sick pay.
- Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies, and the professional standards.
- High school diploma or GED. College coursework in accounting is preferred. Bachelor's degree desirable.
- Fundamental Payroll Certification (FPC) status preferred by The American Payroll Association.
- Three years of progressive payroll experience.
- Knowledge of federal, state, and local reporting requirements and wage and hour laws, including the Fair Labor Standard Act, minimum wage, and child labor.
- Experience processing union payrolls and associated reporting requirements.
- Effective verbal and written communication skills.
- Proficient in using technical computer applications in payroll processing and reporting, as well as Microsoft Excel, Outlook, and Word.
Qualified candidates for the above position must submit the following:
- Completed online application
- Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
- Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
- Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
- All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
- All documentation must be scanned and uploaded to application
Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org
Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.
This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.
This position is affiliated with the City Retirement Plan.
