HR Associate, Employment Dispute Resolution

BALTIMORE COUNTY PUBLIC SCHOOLS

CLASS TITLE: HR Associate, Employment Dispute Resolution

TITLE CODE: K2957

SCHEDULE: Full Time

REPORTS TO: Director, Employment Dispute Resolution

DEFINITION: Performs complex and specialized work related to the administration of Employment Dispute Resolution (EDR) activities and processes. Provides interpretation and guidance to leadership and employees to ensure compliance with established guidelines, policies, laws, and regulations. Reviews, monitors, and analyzes employment dispute issues in the Baltimore County Public Schools (BCPS) regarding administrative leave, internal investigations, and termination processes. Prepares reports and correspondence. Gathers data and conducts research to provide a variety of administrative services. Performs other duties as assigned.

Examples Of Duties

• Serves as the EDR office liaison to employees, administrators, and other BCPS offices. Provides guidance to employees, supervisors, and related offices regarding procedures involving sensitive and confidential information including investigations, discipline and administrative leave procedures.
• Facilitates the placement of employees on administrative leave at alternative work locations. Tracks, monitors, and ensures accurate payroll is processed. Ensures that the time sensitive deactivation and reactivation of an employee’s credentials and system access is handled promptly. Facilitates the cancellation of administrative leave.
• Manages and updates the administrative leave cabinet report for leadership. Facilitates review of and recommendations for audit reports.
• Assists the Director to draft recommended termination letters that are consistent with applicable policies, procedures, and laws. Processes employee resignations and terminations from administrative leave. Drafts correspondence, memos and other documents, and edits for format, grammar, and completeness.
• Responds to inquiries regarding employee misconduct and provides guidance to administrators and office heads in compliance with Board of Education Policies, Superintendent Rules, and state and federal laws.
• Serves as primary liaison with vendor for case management system to include troubleshooting issues and report preparation. Ensures timely and accurate data entry and maintenance of the EDR case management system. Monitors status of cases and follows-up with appropriate offices and provides updates to Director of EDR.
• Facilitates high-volume processing of employment history review forms for former employees in compliance with State law. Conducts research of databases related to former employee conduct, including internal and external investigations, to ensure prompt and accurate reporting.
• Serves as office webmaster. Generates and revises content for web pages. Ensures information, including processes and forms, located on the office website are current, accurate, and accessible.
• Gathers information and obtains case files from investigators to assist in the preparation and editing of succinct, accurate and thorough reports.
• Provides follow-up to schools and offices to obtain necessary information. Collaborates with other offices within and adjacent to Human Resources and participates in cross-over case review meetings.
• Assists in the review and processing of receipts, invoices, expense reports and related financial documents. Reconciles receipts and procurement card purchases.
• Assists Director, as needed, to prepare office budgets, record, and monitor operating budget expenditures.
• Assists Director with leave requests and timesheets for staff in the EDR offices.
• Coordinates the storage, retrieval, and dissemination of information, data, files, and documents pertaining to office operations. Creates, organizes, and maintains electronic and paper document filing systems. Coordinates the archival and disposal of files.
• Maintains correspondence, document tracking and control systems. Tracks and follows up on assigned responses, due dates, reviews, and signatures.
• Assists with investigation of facts and relevant legal authority to assess EDR issues as needed and provides background materials for the Director and Investigators.
• Assists in providing training and support to BCPS departments, including live, video, and PowerPoint presentations. Assists in developing training brochures and handouts.
• Performs other duties as assigned.
  
  

Minimum Qualifications

Education, Training and Experience:

Possession of an associate degree or the completion of 60 or more college credits.

Five years of experience in administrative support in the area of employee relations or related functions. Paralegal and/or legal office operations experience preferred.

Note: Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position, may be considered.

Licenses And Certificates

N/A

Knowledge, Skills, And Abilities

Knowledge of human resources operations and applicable laws preferred.

Excellent Written And Verbal Communication Skills Required.

Excellent organizational and time management skills.

Ability to learn and apply a vast knowledge of rules and regulations about the benefits provided to employees and ability to communicate this information to a diverse group of employees.

Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.

Skill in performing office budgetary, payroll, purchasing, and related administrative activities. Skill in maintaining databases, spreadsheets, and logs. Skill in maintaining filing systems. Skill in operating personal computers and related office equipment. Skill in explaining procedural requirements to all levels of customers. Skill in composing correspondence and memoranda.

Ability to communicate effectively. Ability to manage confidential information effectively. Ability to perform basic mathematical computations. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.

Physical And Environmental Conditions

The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

Conditions Of Employment

N/A

GRADE: 06/ESPBC - $25.18 to $42.24 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified 2024-2025)

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll.

Other Compensation

This position may be eligible for extra duty activity pay, as approved by the Supervisor/Principal. Visit the BCPS website to review the ESPBC Master Agreement for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.

FLSA: Non-Exempt

This position is eligible for overtime and/or compensatory time under FLSA.

RETIREMENT: Eligible for the Maryland State Retirement System.

BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include sick, paid holidays, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits and retirement orientation upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at

https://www.bcps.org/hr/compliance/benefits_and_retirement

This document describes the duties and responsibilities of a position or group of positions. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Citizenship, Residency Or Work VISA In United States Required.

Application Instructions

Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
  
  

Pre-Employment Requirements

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.
  
  

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).

Contact Information

Shawn Stahl

Manager, Office of Staffing

6901 Charles Street, E Building

Towson, Maryland 21204

Phone: 443-809-7872

Fax: 410-296-0568

Email: sstahl@bcps.org