What are the responsibilities and job description for the Private Events Coordinator position at Baltusrol Golf Club?
Position Summary
We’re looking for a driven and talented person to join our Clubhouse team. In this role, you will work in coordination with the Director of Events to create positive and memorable experiences for our members and guests. The Private Events Coordinator will be responsible for the event booking and planning process as well as communication of private party and event details to appropriate club staff and event hosts. The idea candidate will be an exemplar of best practices and professionalism while demonstrating commitment to the overall success of Baltusrol Golf Club. This position requires proficient computer skills and willingness to work evenings, weekends, and holidays.
ABOUT THE CLUB
Founded in 1895, just minutes from New York City in northern New Jersey, Baltusrol Golf Club remains true to its founder Louis Keller’s bold vision to create a world class golf club befitting America’s leading city. Baltusrol’s two championship golf courses, both ranked among the top 100 in America by several major publications, have played distinguished roles on the national golf stage since their creation by architect A.W. Tillinghast. The Club has hosted 19 major championships in its history, and will again welcome the world’s best golfers when it hosts the 2029 PGA Championship. In 2014, Baltusrol was designated a National Historic Landmark in recognition of its legacy in American golf.
Over the course of its 128-year history, Baltusrol has also distinguished itself as an international leader in hospitality. In 2019, the clubhouse at Baltusrol was recognized as one of the greatest classic clubhouses in America by Golf Digest. Baltusrol has been ranked the #2 Platinum Golf Club in America by Club Leaders Forum since 2019, and was ranked the #6 Platinum Golf & Country Club in the World in 2024-25.
PRIMARY RESPONSIBILITIES
- Produce contracts, proposals, menu packages, and function sheets for Club events and maintain accurate information throughout the event planning process
- On-site coordination of private and club events throughout the year including pre-show walk-throughs and set-up meetings with Clubhouse staff
- Frequent communication with member hosts and guests before, during, and after events to ensure client needs are met
- Work with the Director of Events, Assistant General Manager, and Executive Chef to coordinate private event menus that meet member needs
- Ensure annual Club event details are preserved and updated with usage data, menus, layouts, and other details
- Communicate upcoming events, schedule changes, room availability, and menu adjustments to staff and a develop a weekly internal event calendar
- Liaise with the Accounting department to ensure accurate and timely billing as well as detailed client files including contracts, deposits, and other information
- Daily event operations meetings with management team
- Cultivate a positive and team-oriented work environment
- Emphasize member engagement and be proactive in teaching the staff to anticipate member preferences
- Regularly greet members by name and ensure consistent and exceptional Baltusrol service
KEY ATTRIBUTES
CANDIDATE QUALIFICATIONS
EDUCATION & CERTIFICATIONS
POSITION DETAILS
BENEFITS INFORMATION
401(k) matching
We Consider Applicants for All Positions Based on Merit, Qualifications and Business Needs, And Without Regard to Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law
Interested Applicants : Please send a thoughtful cover letter and resume to Teddy Lukova at tlukova@baltusrol.org
