HR Assistant

Overview

Bancroft is a leading service-provider for children and adults with autism, other intellectual or developmental disabilities or those in need of neurological rehabilitation.

We provide a full continuum of highly effective services — for people of all ages and every level of abilities — based on best practices and scientifically proven techniques. Our services include special education, vocational training, supported employment, structured day programs, group home and apartment programs both on-campus and in the community, short-term behavioral stabilization services for children, and in-home and outpatient rehabilitation services.

As a nonprofit organization, we are solely committed to supporting people with special needs and their families, to help make it One World. For Everyone.

Bancroft is currently seeking an HR Assistant to join our Human Resources department in Moorestown, NJ Employee Center Office.

Responsibilities

The HR Assistant will provide general support within Human Resources and to leadership, management and employees throughout the organization. Essential responsibilities of the position include:

• Provides support to the Compliance team, including responsibility for assisting with scheduling fingerprints, and collecting identification documents in New Staff Orientation. Flexible schedule to support day and night orientation classes.
• Responsible for timekeeping for employees located in the OneBancroft building, including:
• Thoroughly and accurately completes all actions related to Timekeeper and Scheduler applications.
• Reviews daily time and attendance report on each employee for designated departments and ensure that time records are maintained in an accurate and timely manner. Adjusts time as needed per regulations and policies. Communicates with department managers to ensure accuracy of overtime and department transfers/allocations.
• Reviews requested changes to schedule, including PTO; forward to Management for approval and update the Timekeeping system with changes.
• Works with new employees to train them on the usage of the Timeclocks and the procedures related to: absences, missed punches, etc.
• Responsible for all department billing, including the creation of purchase orders and invoice approvals and tracking. Maintains HR expense tracking sheet of all created purchase orders and invoices.
• Manages and implements benefits billing for staff who are currently on an approved leave of absence within the organization.
• Responds to all requests for employment verification of current and prior employees, operating in accordance with established HR policies and procedures. 
• Utilizing Kronos Human Resources Information System (HRIS), inputs accurate and complete data into employee records.
• Scans and Indexes employee documents into HR Electronic Filing System. Completes indexing of all documents within  the compliance inbox in a timely manner. Manages Electronic Employee Termination Files.
• Completes all record requests approved by manager or Bancroft’s legal team. Processes invoices related to record requests. Coordinates with payroll if payroll records are requested.
• Provides administrative support to the Human Resources department, including CHRO, such as scheduling meetings and coordinating department events.
• Provides front-desk support and coverage as needed.
• Participates in special projects within the Human Resources department as needed.  May be asked to perform other duties as assigned.
• Actively participates in the continuous assessment and improvement of internal processes and the integration of related information and reporting systems to ensure effective and efficient operations related to areas of responsibility.
• Builds and maintains effective working relationships with employees at all levels throughout the organization.  Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable.
•  Maintains effective verbal and written communications with colleagues, those served, and their family members and/or guardians when applicable.
• Abides by the Bancroft Code of Ethics, Mission Statement, and Vision Statement in promoting ethical behavior, establishing relationships and providing guidance in decision-making situations.
• Willingly and effectively cooperates with Bancroft, The Department of Human Services, The Division of Developmental Disabilities (DDD), and other licensing or state agency or local municipalities in any inspections and investigations, upon request.
• Demonstrates Bancroft’s core values (Compassion, Accountability, Respect, Empowerment, Safety) in the performance of position responsibilities.

Qualifications

• High school diploma or equivalent required. 
• Prior Human Resources experience or a demonstrated interest in an HR career path preferred.
• Exceptional customer service skills essential. 
• Effective verbal and written communication and interpersonal skills required. 
• Effective organization, prioritization, and time management skills required, as well as the ability to influence and negotiate with both internal and external contacts. 
• Proficiency MS Office and Google applications required.
• Operative knowledge of a human resources management system for data maintenance, report generation, etc., preferred. 
• Valid driver’s license required in incumbent’s legal name and current address with no provisional restrictions.
• Minimum 18 years of age required.

hybrid on-site/remote - 3 days in office / 2 days remote