Equity Research - Administrative Assistant III

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Involved in high-level client contact and exposure to sensitive information, the candidate must use considerable tact, diplomacy and judgment.

Responsibilities/ Qualifications:

• Strong communication and customer service skills
• Above average computer skills (particularly with Excel, Word, and PowerPoint)
• Communicate with executives and line management to gather/convey relevant information
• Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task
• Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment
• Phone skills, calendar & travel management, expense reporting skills also required
• Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties
• Works with other assistants in office as a team, backing each other up when needed
  Works closely with lead analyst and team on planning of events, conferences and marketing
• Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through
• May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details
• Must closely track speaking engagements, meetings and conference calls in an internal web based system
• Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences

Skill Requirements:

• 5 years’ experience supporting a senior level manager 
• MS Office - Outlook, Word, PowerPoint, Excel
• Strong written and verbal communication skills
• Highly organized with a strong attention to detail
• Ability to multi task in a faced paced environment

Shift:

Hours Per Week: