Accounting Assistant

At Bank of Ocean City, our focus is on delivering an exceptional customer experience with a knowledgeable support staff. We are looking for a detail-oriented individual with proven accounting experience, to join our team.

Basic Function: The Accounting Assistant is responsible for processing and managing all payments and expenses for the bank, ensuring accuracy, timeliness, and compliance with financial policies and regulations. This role involves handling invoices, reconciling vendor accounts, and assisting with month-end closing processes.

Essential Duties:

• Customer Service:

• Consistently deliver outstanding customer service, anticipating customer needs and going above and beyond to ensure a seamless and memorable experience.

2. Invoice Processing & Payment Execution:

• Receive, verify, and process invoices for goods and services.

• Ensure invoices are properly authorized and coded to the correct accounts.

• Prepare and process electronic transfers, checks, and ACH payments.

• Monitor due dates and ensure timely payments to avoid late fees.

3. Vendor & Account Reconciliation:

• Maintain and update vendor accounts, ensuring accuracy of records.

• Reconcile vendor statements and resolve any discrepancies or disputes.

• Communicate with vendors regarding payment inquiries and outstanding balances.

4. Bank Account & General Ledger Maintenance:

• Reconcile multiple bank accounts daily.

• Post transactions to the general ledger and ensure accuracy of financial data.

• Support month-end and year-end closing processes by preparing necessary reports and reconciliations.

5. Administrative Support:

• Order and distribute supplies needed for the branches and/or administrative staff.

• Maintain inventory records of branch supplies.
• Compliance & Internal Controls:

• Maintain accurate and organized records for audit purposes.

• Assist with audits by providing necessary documentation and explanations.

• Ensure compliance with Bank policies and procedures, as well as Federal banking laws, rules and regulations, including, but not limited to: monitoring for OFAC, adhering to BSA/AML/OFAC/CIP policies and procedures.

• Information Security Compliance – Actively contribute to the protection of confidential information, data, and systems. Adhere to established security protocols, remain alert for suspicious emails, message or links, and promptly report any suspected phishing attempts to the designated security contact.

Additional duties as assigned.

Training and Experience

• High school diploma or equivalent required.
• Associate’s degree in Accounting, Finance, or a related field or equivalent experience required.
• 1-3 years of accounts payable or bookkeeping experience, preferably in banking or financial services.

Knowledge, Skills and Abilities

· Proficiency in accounting software and Microsoft Excel.

· Strong attention to detail and accuracy.

· Excellent organizational and time management skills.

· Strong communication skills for interacting with vendors and internal staff.

· Ability to handle confidential financial information with integrity.

• Familiarity with banking regulations and compliance standards, preferred.
• The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

Physical requirements of this position include, but are not limited to:

• Sitting/Standing/Walking: Approximately 75% or more of time is spent working at a desk. Balance of time (25%, or “occasionally”) is spent moving around work areas. Ability to traverse one or more flights of stairs may be required.
• Speaking/Hearing: Clear dictation and acute hearing are necessary for effective and frequent (up to 75% of work time) communication with co-workers, customers, and outside agencies, by telephone and in person.
• Vision: Ability to effectively use a computer screen and to interpret printed materials, memos and other appropriate paperwork, 75% or more of work time.
• Lifting/Carrying: The ability to transport files, office supplies, and lifting up to a weight of 35 lbs. and occasionally, up to 50 lbs.
• Stooping/Kneeling: The ability to access files and supplies, with occasional stooping or kneeling.

Benefits Include

· Paid Vacation (2 weeks – will grow with years of service)

· 40 hours Sick Leave (prorated for year 1)

· Paid Personal Leave (16 hours-prorated after year 1; will grow with years of service)

· Health/Vision/Dental benefits (individual or family/rates based upon selection)

· 401(k) after 90 days of service, via quarterly entry w/ Company match after 1 year (quarterly entry)

· 11 paid Holidays

· Pay range: $16.50-$20.00 per hour

Equal Employment Opportunity and Affirmative Action Employer

EOE/Veterans/Disabled/LGBT

Job Type: Full-time

Pay: $16.50 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $17 - $20