What are the responsibilities and job description for the Trust Administrative Assistant I position at Bank of Utah?
I am Michael Dustin, VP Sr Trust Officer for our Personal Trust department at the Bank of Utah. Founded in 1952, Bank of Utah is one of Utah's largest, privately owned community banks. Here we strive to unlock the potential of our team members, clients, and community. We act with integrity in every decision, build trust through every interaction, and exceed expectations at every opportunity. We seek to responsibly create lasting prosperity today and for generations to come.
We are currently looking for a Trust Administrative Assistant to work Monday - Friday at our Branch located at 50 South 200 East, Salt Lake City, UT. This Trust Administrative Assistant is responsible to assist Trust Officers by initiating and maintaining account administrative records. Provides customer service and initiates actions to support Trust Officers. “Stand by” responsibility to function in Trust Operations.
Job Qualifications:
- Skilled in using various office software programs.
- Excellent customer service skills.
Benefits of Working with Us:
Bank of Utah's comprehensive benefits package includes:
- Great work-life balance, with a Monday-Friday schedule
- Competitive pay and benefits, including medical, dental and vision plans
- 401(k) plan and match up to 5 percent, plus opportunities to participate in our employee stock ownership program (eligibility requirements must be met)
- 12 paid bank holidays earned vacation & sick time
- Volunteer opportunities to make a difference in the communities where you work and live
- Awards and recognition to celebrate you and your colleagues for living the bank's values
Regular Duties and Responsibilities:
· Provide support to the Trust Officers to accept client instructions and questions, and respond directly to clients as needed.
· Process incoming and outgoing mail.
· Establish and maintain account files and obtain needed documents such as certified Court appointments, original Trust Agreements, Tax ID numbers for new Trusts & Estates, etc.
· Prepare needed documents for distributions and track authorizations until received and filed.
· Confirm security transactions with custodian bank and inform Trust Operations.
· Prepare monthly input information from broker statements for posting by Trust Operations.
· Produce correspondence to customers.
· Real Estate – Assure receipt of Deeds, Trust Deed Notes and insurance. Track property tax payments. Review documents and prepare wires to fund new Real Estate related investments.
· Originate transfer procedures for securities that are received from customers.
· Process and review trade requests and confirm they were completed correctly.
· Process incoming and outgoing checks.
· Attendance is an essential function of the job.
· Other duties as assigned.
*The wage listed is within the range associated with this position. Actual compensation will be based on qualifications and experience.
