What are the responsibilities and job description for the Project Administrator - BankWest Location Negotiable position at BankWest?
Scope of Job:
The Project Administrator serves as the Project Management Subject Matter Expert (SME) across the BankWest organization. This position may act as the leader and/or a member of the project team and be responsible for the completion of assigned multiple and/or complex projects. This position will lead all phases of project management activities including planning, execution, monitoring and closing. The Project Administrator will collaborate and communicate with project owners, stakeholders, team members, and vendors in the management of BankWest projects. Through the management of assigned projects this position is also responsible to collaborate in the development and implementation of a standardized project management process and the related practices. This position will provide leadership in the evolution and establishment of project management disciplines and tools including planning, measurement, reporting, and communication. As the Project Management SME, this position will also stay abreast of industry practices; providing ongoing resources and learning materials to project teams and management.
Primary Duties:
Manage the direction, coordination, implementation, control, and completion of assigned project(s). Serve in a dual role, as the Project Leader and as a Project Stakeholder, providing documentation requirements for the project.
Direct all aspects of project planning including; statement of work, plan documentation, project scope development, definition of roles and responsibilities, resource identification, task assignment, and timeline estimates. Provide leadership and collaborate in the development of project planning standards and tools.
Define and implement project management tracking, monitoring, and reporting requirements. Design and implement reporting standards and communication tools to be used for project status updates.
Manage project variables over the life of each project including; resource management, schedule and timeline, testing, and communication with project owner, stakeholders, and vendors. Manage and implement change to meet project deadlines and required outcomes.
Coordinates and oversees work performed by project team members. Works closely with related departments to maintain schedules and needs.
Communicate scheduled status updates to project owners, stakeholders, and management, including identification of project issues and risks.
Collaborate in the evolution and development of a standardized project management process and related practices.
Ensure project execution aligns with the standardized project management process. Work towards the development of change management and risk management standards for complex projects to include identification, escalation, and resolution protocols.
Accountable to maintain a proactive collaboration and communication with all project management participants and resources in the course of managing projects and evolution of the process. Work to provide ongoing project management resources and materials to foster learning as the process and practices are developed.
Secondary Duties:
Participate on various committees and project teams as deemed appropriate by management.
Attend and actively participate in organization and job specific training offered.
Adhere to all applicable Policies and Procedures of BankWest organization.
Community involvement is strongly encouraged.
Other duties as assigned.
Requirements
Education:
A Bachelor's Degree in a related field.
Applicable experience and/or related certifications may be considered in lieu of degree.
Project Management Professional (PMP), Certified Associate in Project Management (CAPM) or other comparable project management certification(s) desired.
Experience:
5 years' experience in project management or related field, preferably in a financial institution.
Knowledge and Special Skills:
Acts as a liaison between company, customers, and vendors.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Knowledge of Project Management, including formal project management training.
Knowledge of Policies, Procedures, Process, and Project Management practices.
Knowledge of strategic thinking, organizational leadership, and working with regulatory bodies.
Thorough understanding of or the ability to quickly learn about the project or product being developed.
Independent self-starter with the ability to manage multiple projects and deadlines simultaneously.
Ability to work dependently and/or independently, under pressure, meet deadlines, and adjust work schedules as needed to complete job responsibilities.
Ability to organize and handle multiple responsibilities while delivering quality external and/or internal Customer Service.
Strong interpersonal skills to ensure effective communication with external and/or internal customers.
Communicates and collaborates with Marketing and Learning & Development teams to provide training and information required to promote and sell new projects, programs, and systems.
Knowledge or ability to learn regulatory requirements pertinent to performance of specified duties in job description.
Knowledge of banking regulations.
Knowledge of BankWest products and services.
Ability to skillfully use a variety of application software, learn computer programs, and comprehend the program output.
Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
BankWest is a "Sales Organization" and all employees are expected to participate directly or indirectly with increasing BankWest's presence in their markets as appropriate.
