Payroll & Benefits Manager

Banyan Treatment Centers is a dedicated behavioral health organization committed to making a positive impact on people’s lives. With over 1,600 dedicated employees, we strive to ensure that our internal operations reflect the care we bring to our life-changing services.

We’re seeking an experienced Payroll & Benefits Manager to bring excellence and accuracy to our payroll and benefits administration, leading our payroll function with an expert’s eye for detail, compliance, and efficiency.

Position Details:

• Reports to: Vice President of HR
• Schedule: Full-time, Monday-Friday 8:30 am – 5pm
• Location: Pompano Beach, FL (On-site) with the flexibility to work from home one day per week after the onboarding period.

Position Summary:

The Payroll & Benefits Manager will lead all payroll-related operations, ensuring compliance, accuracy, and seamless execution of payroll and benefits functions. This role requires a hands-on expert in payroll who can tackle complex issues, lead system cleanups, and payroll system transition. They will also oversee benefit administration reconciliation, provide support to HR and finance, and ensure adherence to payroll compliance standards.

Key Responsibilities:

Payroll Processing and Compliance

• Manage end-to-end payroll processing for a bi-weekly cycle, covering multiple states and ensuring compliance with federal, state, and local tax laws.
• Perform daily payroll operations, including tax calculations, payroll interfaces, payroll closing, and cost allocations.
• Ensure accurate and timely payroll adjustments, deductions, and garnishments.
• Manage compliance with local, state, and federal payroll regulations, including minimum wage and FLSA changes.

System Management and Process Improvement

• Lead cleanup and optimization of payroll data within UKG, ensuring system accuracy and preparing for a transition to ADP.
• Identify and implement process improvements for payroll and benefits efficiency.
• Collaborate with HR and IT to optimize payroll software, including ADP Essential Timekeeping, to ensure accuracy and system maintenance.

Reconciliation and Reporting

• Oversee payroll reconciliations, including insurance, retirement (401(k)), and general ledger reconciliations.
• Manage monthly and year-end payroll close processes, ensuring timely preparation of journal entries and accurate reconciliation.
• Prepare and submit quarterly and annual payroll tax reports, including W-2s, and ensure SOX compliance standards are met.
• Generate payroll reports for management, support financial reconciliations, and assist in audit preparation.

Benefit and Retirement Administration

• Coordinate with benefits team for accurate deduction, reconciliation, and payment of health insurance, retirement contributions, and other benefits.
• Reconcile benefit payments with providers and address discrepancies, ensuring compliance with benefits regulations.
• Administer employee time-off requests, accruals, and retirement (401(k)) contributions, troubleshooting variances in contributions.

Employee Support and Collaboration

• Act as the primary point of contact for payroll-related inquiries from employees, resolving issues and discrepancies.
• Work closely with HR and finance to address payroll-related inquiries and maintain accurate payroll registers and balance sheets.
• Train HR team members on payroll procedures, compliance, and system updates, enhancing payroll knowledge across the department.

Compliance and Documentation

• Maintain accurate records for internal and external payroll audits, supporting FLSA and wage audits as needed.
• Develop, update, and maintain Standard Operating Procedures (SOPs) for payroll processes.
• Conduct regular audits to ensure payroll data integrity and accuracy, including validation of final reports and analysis of payroll variances.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 5-7 years in payroll management with demonstrated expertise in payroll administration, benefits integration, and regulatory compliance.
• Experience with UKG (Ultimate Kronos Group) and ADP systems, particularly in payroll system transitions.
• Strong knowledge of federal, state, and local payroll and tax laws, with a background in multi-state payroll processing.
• Analytical and detail-oriented with a track record of successfully troubleshooting payroll discrepancies and managing high-volume payroll.
• Excellent interpersonal and communication skills, able to explain technical payroll matters to non-experts and collaborate with diverse teams.

Personal Characteristics:

• Hands-On Expert: You bring extensive payroll knowledge and enjoy managing processes down to the details.
• Compliance-Focused: You prioritize accuracy and regulatory adherence in every aspect of payroll and benefits administration.
• Process Improver: You are driven to find efficiencies and optimize systems, ensuring high standards in payroll functions.
• Employee Advocate: You provide clear, supportive guidance on payroll issues, acting as a resource for employees.

Why Join Banyan Treatment Centers?

This is an opportunity to make a meaningful impact within an organization that stands as a nationally recognized leader in addiction and mental health care. As our Payroll & Benefits Manager, you will:

• Empower Change: Use your expertise to solve complex challenges and lead process improvements that contribute to the financial well-being of our dedicated team and organization.
• Support Our Mission: Help us focus on our life-changing goal to help individuals break free from the bonds of addiction.
• Collaborate with a Diverse Team: Join a workforce that reflects the diverse communities we serve, with many team members bringing firsthand recovery experiences.
• Make a Difference Daily: Be part of a high-impact organization that offers personalized and compassionate support, creating real change for those who reach out to us.

Comprehensive Benefits at Banyan Treatment Centers include:

• Medical, Vision and Dental Insurance
• Whole and Term Life Insurance
• Short and Long-term disability Insurance
• 401(k) Benefit with Employer Match
• Paid Time Off
• 7 Paid Holidays, inclusive of a floating Holiday to use at your discretion.
• Employee Assistance and Referral Programs

Apply Now!

If you're passionate about making a difference and are ready to bring your expertise to a mission-driven team, apply today to join Banyan Treatment Centers!

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. We do encourage veterans, active-duty Military and first responders to apply, in support of our First Responders Program offering.