What are the responsibilities and job description for the Administrative Assistant - Somerset position at Barber National Institute?
This is a full-time, non-exempt position that performs complex secretarial work of an administrative nature. This position’s primary responsibility is to provide administrative assistance to the Regional Director.
Responsibilities:
Our benefits are created with YOU in mind.
Healthcare
The Barber National Institute is a non-profit committed to its mission of providing the highest quality services for children and adults with autism, intellectual disabilities or behavioral health challenges and their families. Since our founding in 1952, we have evolved into a multi-faceted organization serving more than 6,200 individuals annually with a wide range of educational, vocational, residential and behavioral health programs.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, protected veteran status, disability or any other legally protected status. If you need an accommodation to apply, please contact HR. EOE
Responsibilities:
- Maintains the Regional Director’s calendar and master calendar, schedules events, meetings, inspections, etc.
- Schedules inspections which include annual fire safety inspection, furnace inspections, fire extinguisher inspections and fire system inspections.
- Maintains recall tracking system to ensure that all assigned agency business is completed in a timely manner. Ensures that appropriate follow-up actions are completed as scheduled.
- Schedules and sets up meetings, including preparation and distribution of notices for meetings, preparation of agenda, preparation of meeting room, collection of materials and supplies, as needed, arrangement of refreshments (if necessary), preparation and distribution of minutes from meetings and follow up action as required.
- Locates and meets with contractors, secures bids for the houses and manages projects until completion.
- Orders all furniture and supplies for the houses.
- Oversees Pittsburgh fiscal responsibilities, including trust accounts, check requests, and purchases made for the programs.
- Coordinates vehicle repairs and drives to/from maintenance appointments when necessary.
- Serves as liaison for medical equipment and supplies.
- High school diploma or equivalent.
- Excellent verbal and written communication skills.
- Basic Microsoft Office skills.
- Valid driver’s license and good driving record.
- Eligibility for State Police Criminal Record Check and Child Abuse History Clearance.
- FBI clearance required for individuals who do not meet PA residency requirements.
Our benefits are created with YOU in mind.
Healthcare
- Teladoc Virtual Health
- 401K Retirement Savings option
- On-Demand Pay
- Employee Referral Bonus program
- Student Loan Forgiveness
- College Scholarship & Tuition Discounts
- Employee Discounts
- Free Life Insurance
- Dependent Care Flexible Spending Account
- LifeSolutions Employee Assistance Program
- Erie Campus*- discounted on-site weekday childcare
- Employee discounts for select events and services
The Barber National Institute is a non-profit committed to its mission of providing the highest quality services for children and adults with autism, intellectual disabilities or behavioral health challenges and their families. Since our founding in 1952, we have evolved into a multi-faceted organization serving more than 6,200 individuals annually with a wide range of educational, vocational, residential and behavioral health programs.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, protected veteran status, disability or any other legally protected status. If you need an accommodation to apply, please contact HR. EOE
