Library Clerk II/Youth Assistant

Barclay Public Library
Library Clerk II/Youth Assistant - Afternoons

Job Description

This is part-time, entry-level position consisting of public library functions and the management of specific library related tasks. The employee will work: Monday 1pm-5pm, Tuesday 1pm-5pm, Wednesday 1pm-5pm, Thursday 1pm-5pm, and Friday 1pm-5pm. The employee can work earlier hours during the summer. The employee will occasionally be scheduled for a Saturday shift from 9am-1pm. Additional hours will be occasionally available if the employee wishes to work more often.

This is a job where you'll work with children and teens most every day. You'll plan crafts, programs, and keep the noise level to a low roar whenever possible. We are a library with a community center atmosphere where kids are welcome and people have fun. It is okay to laugh out loud here! We are not a quiet or overly strict library! We let kids be kids. If you are patient, flexible and have a true love for children in your heart, this just might be the job for you! You'll also work the library desk and be assigned specific tasks, as follows:

Clerk II duties as assigned:

A. Magazine & Newspaper Inventory – maintain magazine subscriptions and back files, working with the library director to keep subscriptions current. Advise on new titles for consideration and titles that are not circulating for possible deletion. Track and claim lost, damaged or missing issues. Shelve older issues of the newspaper and weed as needed.

B. Patron Records – review new patron records for accuracy and completeness and maintain patron record files.

C. Office Supplies Management – keep inventory of necessary supplies and purchase with approval from the Library Director.

D. Publicity and PR – using appropriate computer software, make monthly calendars, newsletters, signs, posters, flyers, handouts, etc. as needed or assigned by director or senior staff. Training will be provided.

E. Inventory control – weed sections as assigned and trained by the director to keep inventory current. Suggest areas where improvement or updating is needed. Review the collection for improperly shelved items and correct any misfiled items. Review the holds shelf for expired holds.

F. Delinquent Patrons - Maintain records of delinquent patrons, sending overdue notices and follow-up letters requesting return of library materials and payment of fines. Maintain records of lost or missing items.

G. Programs– Plan and supervise after school activities for children and teens and oversee the carrying out of those activities. Assist with programs for all ages as needed. This may include organizing, marketing and helping with events.

H. Assist the Library Director and co-workers in creating monthly calendars, newsletters, signs, posters, flyers, handouts, etc. for all library services and events as needed.

I. Assist the Library Director in updating the library’s website and social media content on a consistent basis. Training will be provided.

J. Barcoding – Enter new materials into the library’s catalog. Delete item records from the database as assigned. Will be given training on this.

K. Book processing – Cover new books and apply stickers. Check in all new books after processing to put materials on hold as needed.

L. Holds - Maintain file of patron author/title requests and put books on hold for patrons as they are purchased. Put books on hold for Saturday and Wednesday book clubs in a timely manner.

M. Bookrun – Help with managing requests submitted by faculty in the Warrensburg-Latham and Sangamon-Valley schools. You may be asked to deliver requested materials to the schools.

N. Little Free Libraries – Help with delivering materials to, weeding, and maintaining little free libraries.

O. Displays – Create and maintain displays. Check the displays daily and fill in with additional items as needed. Remove displays as required. Remove items from the new book shelf after 6 months (or sooner if the shelves are too full).

P. Straightening – Straighten up the library throughout the day. Return discarded books, materials and toys to their proper locations. Straighten up supplies, cabinets, the kitchen and the meeting room as needed.

Q. Maintenance – Change furnace filters regularly. Take garbage to the curb weekly. Check the patio garbage can periodically and change as needed.

R. Money – Count the money drawer and donation receptacle weekly and pull income for deposit.

S. Materials - Keep track of materials (such as hotspots) and notify the director of overdue and lost items.

T. Other duties as assigned.

Barclay Public Library

Job Qualifications

Clerk II

This position involves a number of tasks related to the acquisition of library materials, including adding items to the library's integrated computer system (Polaris) and preparing materials for circulation. In addition, the clerk performs numerous tasks related to working the circulation desk, such as library card registration, maintaining patron accounts, and assisting patrons of all ages. Thorough knowledge of Microsoft Word is required and basic experience with Excel and Publisher is desired. The capacity to do simple math calculations and make change is also required. The ability to use computers, tablets, smartphones, apps, the internet and to learn new technology is required. Must be able to shelve/file, collect and interpret data, and interact positively with the public. Patience with children and teens is a must. Good time management and organizational skills are required. The aptitude to prioritize tasks according to importance is necessary. The willingness to help without being asked is desired. A business casual dress code applies. Library or similar experience and/or completion of some college is preferred.

Other requirements include:

• Ability to work well with the public, management, and with fellow staff
• Desire to learn new skills and ability to teach patrons to use new materials
• A positive, considerate, supportive and accommodating attitude
• Ability to work with minimal supervision
• Ability to demonstrate good communication skills, both verbal and written
• Ability to make decisions using your own judgment
• Good Internet search skills and the ability to teach others is necessary
• Ability to lift and move up to 25 pounds
• Must maintain discretion and confidentiality when necessary
• Occasionally required to climb, balance, kneel, crouch and crawl
• Attendance at meetings or training off-site may (rarely) be required
• Will need to help with basic library maintenance, such as occasional moving of books, furniture and shelving, planting and watering flowers, occasional painting, etc.
• Will be required to occasionally run errands (mileage will be reimbursed)
• Must love teens and children

Hours of Work
This is an hourly, part-time position scheduled 20 hours per week. The employee will work: Monday 1pm-5pm, Tuesday 1pm-5pm, Wednesday 1pm-5pm, Thursday 1pm-5pm, and Friday 1pm-5pm. The employee may occasionally be scheduled for a Saturday shift from 9am-1pm. Extra hours will be available. The employee may need to work some day shifts during the summer months.

Evaluation
This position is evaluated by the Library Director in accordance with the Personnel
Policy.

Accommodations
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Job Type: Part-time

Pay: From $15.75 per hour

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 4 hour shift
• Day shift
• Evening shift
• Weekends as needed

Work Location: In person

Salary : $16