Administrative Coordinator

The Administrative Coordinator at the Levy Institute is primarily responsible for executing, troubleshooting, and improving the multi-faceted, dynamic administrative procedures that support the smooth functioning of Institute programming. The Administrative Coordinator will work closely with staff to organize logistics for Institute events. In addition to preparing written communications and assisting the Institute’s scholars and staff with daily administrative tasks, the coordinator will work interdepartmentally across the Bard campus to facilitate the use and maintenance of the Institute’s conference facilities at Blithewood.

For over 30 years, the Levy Institute’s research and activities have served the global policymaking community by enabling scholars and leaders in business, labor, and government to work together on problems of common interest. To stimulate discussion of economic issues, the Institute disseminates its findings through publications, conferences, workshops, seminars, congressional testimony, and other activities to an international audience of public officials, private sector executives, academics, and the general public. Since 2014, the Institute has also been the home to the Levy Graduate Programs in Economic Theory and Policy.

Duties

• Maintain records of Institute and Graduate Program expenses
• Event planning (arranging accommodations, travel, and meals; communicating with participants; tracking participant info)
• Prepare purchase orders and check requests; submit scholar and Institute expenses for reimbursement
• Assist the Institute’s president with a variety of administrative tasks such as managing appointments, completing expense reports, and other
• Coordinate with campus departments to facilitate building use and maintenance
• Support scholars and staff with basic office functions (copying, scanning)
• Schedule appointments, meetings, and reservations as needed
• Greet Institute visitors, providing directions and answering inquiries as needed
• Screen and redirect phone calls on a multiline system and take messages as needed
• Collate and distribute incoming mail for the Institute’s scholars, staff, and graduate students
• Prepare and send traditional and electronic correspondence
• Create and maintain filing systems, both electronic and physical
• Order office, kitchen, and breakroom supplies
• Other duties as assigned

Qualifications

• Five years of administrative experience; previous experience in an academic environment a plus
• Outstanding organization, time management, and problem-solving skills
• Self-starter who has ability to take initiative and work independently
• Some flexibility to work outside of normally assigned hours to support Institute events
• Strong written and verbal communication skills
• Excellent interpersonal skills
• Familiarity with Excel/Google Sheets; Zoom; Word/Google Docs experience is required

Application Instructions
To apply, please submit a cover letter, resume, and three professional references to Interfolio at https://apply.interfolio.com/164311.

Compensation: $28-$30/hour
This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.

Equal Employment Opportunity Statement
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Annandale on Hudson, NY 12504: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $30