Gift Recorder

Reporting to the Director of Development Services in the Office of Development and Alumni/ae Affairs (ODAA) of Bard College, the Gift Recorder is responsible for accurately recording and receipting all gift and pledges of charitable contributions to the College and its programs. Bard accepts contributions in various forms of tender such as: cash, checks, securities, gifts-in-kind, credit cards, bank drafts, matching gifts, IRA/QCD, donor advised funds, payroll deductions and other property. Donors represent a broad range of parties including alumni and friends of the college, parents of students, corporations and foundations. Funds arrive via a variety of different giving platforms such as online giving, crowdfunding, lockbox, and EFTs.

This position communicates with internal and external constituents to clarify donor intent and ensure the proper information required by auditors for substantiation of recorded transactions, follows established procedures for processing and validating transactions and assists in updating policies and procedures, as necessary. The Gift Recorder will develop an understanding of complex and unique gift processing requirements for Matching Gifts, Corporate & Foundation grants, Planned Giving, and Donor Advised or Directed gifts.

The position is located at Bard College’s main campus in Annandale-on-Hudson, N.Y., home to 1,900 undergraduate students. ODAA also serves the College’s multiple graduate programs, the Fisher Center for the Performing Arts, the Hessel Museum of Art, the Bard Prison Initiative, the Bard Early Colleges across the country, and a number of international campuses and partnerships.

Duties include:

Process and record all received gifts, pledges, and grants in the College CRM on a daily basis. This includes online donations, those received through securities, credit cards, payroll deductions, wire transfers, and matching gift programs

Administer third party matching gifts that arrive via platforms like Benevity, JustGive, etc

Prepare deposits of checks and cash, and deliver to Accounting/Finance department on a daily basis

Perform valuation of gifts of stocks and securities

Scan and archive paper backup of donations in conformance with the department’s document management policies

Send email notifications to appropriate personnel notifying them of donations

Create new donor/constituent records in the College database and update constituent information when received

Generate reports that support downstream processes (e.g., receipting and acknowledgement)

Generate alerts and notifications to concerned colleagues about significant gifts

Support ongoing financial reconciliation with Accounting/Finance and participate in annual financial audits

Provide direct assistance to donors experiencing difficulties while attempting to give

Ability to work during peak processing periods, specifically, mid-December through mid-January, and mid-June through mid-July

Assist with campus wide events, such as Commencement /Reunion Weekend, Arrival Day, and Family Weekend and other events as needed

Other duties as assigned

Qualifications:

• High school diploma; B.A., B.S., or A.A. preferred
• Knowledge of Technolutions’ Slate or other CRM system, particularly as used to support non-profit fundraising
• Familiarity with basic accounting/bookkeeping
• Previous gift recording experience preferred
• Strong Microsoft Office skills
• Familiarity with Google Drive, Docs, Sheets

Knowledge, Skills, and Abilities:

• Excellent attention to detail and the ability to plan, organize, and track multiple priorities simultaneously
• A strong commitment to the ethical handling and management of highly confidential financial and personal information
• Strong work ethic with the ability to manage tasks independently while remaining a member of a dynamic fast paced business office
• Proficiency in or ability and willingness to learn and stay current on IRS tax-deductibility rules and regulations as they relate to charitable giving and the College
• Customer service orientation

To Apply

Please submit an Interfolio application with a cover letter, resume, and the contact information of three professional references at https://apply.interfolio.com/162254.

Compensation: $27 -$29/hour; full-time, non-exempt

This salary range reflects the College’s good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including, but not limited to, market and organizational considerations, experience, and qualifications of a selected candidates as well as internal and external equity.

Benefits Overview

We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.

Equal Employment Opportunity Statement

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.