Accounts Payable Coordinator (Salinas, CA)

Description

SUMMARY OF POSITION:

Under general supervision performs routine accounting duties in the area of accounts payable. Performs specialized calculations, posting and accounting functions as they relate to accounts payable. The Accounts Payable Coordinator is a detail-oriented individual responsible for managing the timely processing of a variety of high-volume transactions, including, repair management contractors, inventory, employee expense reimbursements, trade vendors, and customer refunds. This position reports to the Controller.

KEY DUTIES & RESPONSIBILITIES:

• Process various transactions, including invoices, vouchers, expense reports, customer refunds, and check requests.
• Ability to prioritize workload to meet vendor terms and business deadlines
• Accurately and efficiently reconciles and processes high volume accounts payable.
• Validates signature authorizations and approval levels on documentation.
• Codes accounts payable invoices for proper account distribution, checks prices, quantities and extensions, receives remittances, posts to proper accounts and prepares transmittal documents. Codes data for input to financial data processing systems, reconciles report discrepancies and problems.
• Follows all procedures to ensure that all invoices, check requests, and other requests for payment have the appropriate approvals (including authorization of acceptance of goods or services) and general ledger coding.
• Match payment requests to applicable voucher copies and ensure the timely mailing or wire transfer of payments.
• Thrives on change and is willing to learn new skills
• Ability to follow up on pending issues and communicate status to management
• Consistently meets deadlines and proactively solves problems
• Match corresponding purchase orders to incoming invoices with all supporting documentation.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prioritize invoices according to cash discount potential and payment terms.
• When necessary research and apply correct accounting codes to items being processed to ensure proper entry into the financial system.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Reconcile vendor statements, research and correct discrepancies.
• Respond to all vendor inquiries on a timely basis.
• Manage all vendor correspondence and invoice discrepancies.
• Prepare batch check runs and ACH payment transactions.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Maintain Vendor 1099 information. 
• Maintain Vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. 
• Maintain accurate electronic files and evidence to support the account reconciliations and journal entries that you prepare and process.
• Assist with external and internal audits as required.
• Perform tasks and assignments to be determined by management.

The above statements are intended to describe the general nature and level of work being performed by employees in this position.  This is not intended to be an exhaustive list of all responsibilities.

Qualifications

EXPERIENCE REQUIRED:

• At least 2 years of proven and successful experience in an accounting/accounts payable or bookkeeping work environment
• Strong research, analytical and multi-tasking skills
• Strong working knowledge of applicable accounts payable/procurement/general ledger financial systems and procedures, experience with Navision a plus
• Competent with 10-key and data entry keyboarding.
• Ability to handle confidential information in a discreet, professional manner
• Reliable and professional attitude
• Experience in the agriculture industry, specifically with fresh produce is a plus.

EDUCATION/LICENSES/CERTIFICATION/FORMAL TRAINING:

•         Associate or bachelor's degree in accounting, Finance or Business – preferred depending on experience

•         Intermediate proficiency in Excel (pivot tables)

•         Knowledge of Microsoft Office Suite, with advanced level knowledge of Microsoft Excel (data list management), beginner knowledge of Word and Outlook. 

PHYSICAL REQUIREMENTS:

• Prolonged sitting and terminal use.
• May be required to occasionally lift up to 30 lbs.
• Hand dexterity and strength.

GreenGate Fresh does not tolerate discrimination of any type and offers equal employment opportunity to all qualified persons without regard to race, color, religion, sex, natural origin, age, disability or medical condition, sexual orientation, marital status, veteran status or any other considerations made unlawful by Federal, State or local laws.  We believe in providing eligible and qualified employees with opportunities to advance.  GreenGate Fresh is an at-will employer.