Administrative Coordinator

Job Overview:

Responsible for participating in the coordination of patient care throughout the transplant process, including the ongoing assessment and evaluation of patients preparing for and undergoing bone marrow transplant (BMT) or Immune Effector Cell (IEC) therapy. The coordinator will follow all transplant/IEC patients post-transplant for survival and related post-transplant toxicities & needs. The coordinator will be responsible for screening and educating potential and current donors.

Qualifications:

Required:

• Bachelor of Science in Nursing Degree
• Successfully obtain Bone Marrow Transplant Certified Nurse (BMTCN ) Certification within 1 year of start date.
• Maintains BMTCN Certification
• Knowledge of Microsoft Office Programs (Office, Excel, Word & PowerPoint)
• Successful completion of orientation programs

Preferred:

• Bone Marrow Transplant Experience

Certifications and Licenses Required:

• Bone Marrow Transplant Certified Nurse (BMTCN ) Certification within 1 year of start date

Scheduling Requirements:

• Working Shift: Monday-Friday
• Day Shift
• Full-Time, 37.5 Hours Per Week

Essential Functions:

• Facilitate Patient Care - Coordinate daily interactions with patients, families, physicians, nurses, pharmacists, social workers, and discharge planners to ensure seamless transplant and IEC therapy processes
• Collaborate with External Entities - Work closely with community physicians, home health agencies, insurance case managers, and laboratory personnel to maintain a successful continuum of care
• Schedule & Coordinate Treatment - Manage patient appointments, donor searches, pre-treatment testing, and eligibility evaluations to support transplant and IEC therapy planning
• Ensure Financial & Contract Compliance - Work with the Financial Coordinator to secure insurance authorizations and maintain compliance with transplant/cellular therapy contract requirements
• Educate & Advocate for Patients - Provide comprehensive education to patients, families, and donors on transplantation and IEC therapies while ensuring informed consent documentation
• Support Research & Clinical Trials - Assist with enrolling patients in clinical trials, comply with regulatory reporting requirements (FACT, CIBMTR, NMDP, IRB), and facilitate research data collection
• Maintain Communication & Documentation - Ensure accurate medical record documentation, update referring physicians and third-party payors, and log informed consents in OnCore
• Participate in Multidisciplinary Meetings - Engage in BMT conferences, financial follow-ups, and quality meetings to support ongoing program improvements
• Ensure Regulatory Compliance - Stay updated on policies and procedures from RWJUH, Rutgers Cancer Institute, and relevant agencies while maintaining training and certifications
• Promote Teamwork & Quality Improvement - Foster collaboration across departments, support new coordinator training, and contribute to process enhancements for patient satisfaction and workflow efficiency

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer