LEGAL ADMINISTRATIVE ASSISTANT - REAL ESTATE (Indianapolis)

Summary

Performs a variety of legal administrative assistant duties for assigned attorneys/professional staff according to established policies and procedures with emphasis on real estate and corporate matters. Maintains positive contact with attorneys and co-workers and observes confidentiality of client matters.

Essential Duties And Responsibilities

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
• Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems.
• Opens new files, requests conflict of interest reports with and maintains electronic and paper client and general files, as requested. Conducts periodic review for possible storage of older files; prepares files to be closed and/or digitized.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for attorney(s).
• Processes expense reimbursement requests.
• Processes bills; proofs billing sheets; reviews and edits bills, as requested.
• Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing.
• Performs legal assistant duties, as requested.
• Other duties as assigned.
  
  
  

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

Knowledge, Skills And Abilities Required

• Ability to read and write to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
• Approximately one to two years on-the-job experience necessary to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
• Knowledge of MS Word, Outlook, Adobe, iManage, basic PowerPoint (or other document management software), and general telephone systems.
• Ability to transcribe legal documents, correspondence and reports from rough draft.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Work occasionally requires performing other essential duties using a high level of mental effort to produce a high volume of information.
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours.
  
  
  

This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive list of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.

Working Conditions

• Normal law office environment with little exposure to excessive noise, dust, temperature and the like.The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
  
  
  

Equal Employment Opportunity and Diversity Statement

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.