Elko - Contracts Specialist

Job Purpose

Contracts supply chain position that works as part of a team, with indirect supervision, in the tendering and awarding of contracts for good and services from a supplier for near-mine or in-mine facilities following established policies and procedures. Performs acquisition of services and administration of contracts tasks including but not limited to construction, engineering, maintenance, environmental and other operational areas.

Responsibilities

Primary responsibilities and tasks:

• Responsible for delivering contracts that cover the requirements of the user areas in response to urgent and ongoing operational needs; identify and develop suppliers in the market to support commercial and operational needs
• Manage tender process, facilitate the selection of service providers, develop contract documentation, and support ongoing contract management as well as coordination of information to evaluate proposals with the user areas
• Prepare letters, memoranda, documents, or reports that support contractual actions or recommendations
• Develop and maintain contracts register for end-user group and maintain currency
• Support the continuous improvement and execution of Nevada Gold Mines’ sourcing strategy, policies and guidelines for service categories and contracts; is a participant in the development of value-added service for SCM customers, cost savings, and other performance metrics
• Ensure timely and professional service to user departments in the preparation and evaluations of bids, negotiation with suppliers, and recommendation to management for approvals, preparation and negotiation of contract documentation, issuance of award of contracts and regret letters, and management and close out of contracts
• Perform analysis of responses to solicitations, including price reasonableness, adequacy of competition, compliance with solicitation, and probability of meeting requirements
• Serve as a central point of contact on assigned procurements
• Manage or helps to manage contractor and vendor relationships.
• Monitor and control contractor compliance in respect to the contractual obligations of controlling and reporting of progressive cost and schedule
• Acquire services according to the operations requirements, obtaining the best total cost of ownership, term of execution and quality condition
• Support program integration, governance, formats, plan optimization, and project controls best practices
• Resolve queries from operations, or others as applicable by providing information on work product and the related policies, referring to others where necessary for interpretation of policy
• Follow organizations sourcing and procurement standard and utilize operating systems approved for contract execution and management
• Deliver small project workstreams, carrying out specified project activities within defined time and quality parameters and ensuring adherence to the prescribed project management and permitting methodology
• Follow the organization's HS&E policies, procedures, and mandatory instructions to identify and mitigate environmental risks and risks to the wellbeing of oneself and others in the workplace
• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation where relevant to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media
• Be available for after hour emergency procurement activities when scheduled rotation for “on call” is in place
  
  

Qualifications

Education

• Bachelor’s degree in Business, Supply Chain, Accounting or related field or equivalent experience
  
  

Experience

• Five (5) years of directly related contracting & procurement experience or equivalent combination of training and experience
• Three (3) years experience purchasing Heavy Mining Equipment (HME) and Light Vehicles
• Experience in the development of RFQ’s and RFP’s
• Experience in negotiations related to contractual conflict resolution.
• Three (3) experience in utilizing SAP Procurement to perform Buyer’s role
• Two (2) experience with Ariba sourcing and contract management or similar systems
• Proficient in Microsoft Office Suite of software (Word, Excel, PowerPoint, Visio, Outlook)
  
  

Core Values & Company Dna

Zero Harm Workplace

Because our people are our greatest asset, safety is of paramount importance. It is inherent in every part of our business and is everyone’s responsibility to adhere to our safety standards. As a business, it is an integral requirement to not only ensure the safety of our employees, but also the communities in which we operate. We

aim to mitigate known hazards and target a zero-harm workplace. Responsible and Accountable

Act as owners, respect each other as peers and work as a team towards achieving our mission (One team, One Mission). Take initiative. Own up to mistakes and learn from them. Drive change. Lead by example and always look for ways to make things better.

Partnerships

We foster genuine partnerships and deliver on our commitments to partners. Earn trust and create transparency to build and enhance enduring partnerships between our employees, shareholders, stakeholders and with the countries and local communities in which we operate.

Build a Sustainable Legacy

We earn our social license by being a valued member of our host communities by creating economic activity. We manage the impact of our operations and strive to be the industry leader in safety, health, and environmental practices.

Results Driven

We are results-driven through agile decision-making and disciplined execution. Keep it simple and deliver fit-for-purpose solutions.

World-Class People

Attract and develop strong, world-class people who are informed and involved in the processes of the company. Who act with integrity and are tireless in their pursuit of excellence.

Be Honest, Transparent, and Act with Integrity

We communicate directly, honestly, and transparently. Create platforms to enable employees to feel free to voice their opinions. Act with integrity, always.