What are the responsibilities and job description for the Executive Assistant position at Barrington James?
Executive Assistant – Hybrid - New York
My client is seeking a highly organized, proactive, and experienced Executive Assistant to support their senior leadership team. This is an exciting opportunity for someone who thrives in a fast-paced environment, excels at anticipating needs, and is passionate about creating structure and driving efficiency at the executive level.
Key Responsibilities
- Provide high-level administrative support to senior executives, including complex calendar management, international and domestic travel coordination, and meeting logistics
- Serve as a primary liaison between executives and internal/external stakeholders, maintaining professionalism and discretion at all times
- Prepare high-quality reports, presentations, and correspondence with a strong emphasis on accuracy and confidentiality
- Manage expense reporting, invoice processing, and budget tracking related to executive operations
- Coordinate and facilitate meetings, including agenda creation, note-taking, and follow-up action tracking
- Support special projects and strategic initiatives as assigned by executive leadership
- Maintain strict confidentiality when handling sensitive information and business matters
Qualifications & Experience
- 10 years of experience as an Executive Assistant, preferably within the biotech or pharmaceutical industry
- Proven ability to work independently and manage multiple priorities with grace and efficiency
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with modern productivity tools
- Excellent written and verbal communication skills, with a high level of attention to detail
- Demonstrated ability to build relationships, influence across levels, and maintain discretion and professionalism
- Bachelor’s degree
