Court Services Specialist II

Classification Title: Court Services Specialist II

FLSA Status Non-Exempt

GENERAL SUMMARY

The purpose of this job is to perform a variety of clerical tasks involved in processing court cases. Utilizes electronic recording equipment to make verbatim record of court proceedings. Prepares type written transcripts of court proceedings and maintain related records. Activities include setting-up and maintaining case files and records, processing legal documents, scheduling hearings, providing case and procedural information to court patrons, preparing and distributing orders, and performing other related clerical tasks.

ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

 Utilizes electronic recording equipment to record court proceedings. Prepares a log of activity during recording, including identification of speakers, action notations and introduction of exhibits. Requests clarification of inaudible statements or spelling of technical or unfamiliar terminology for proper recording of proceedings.

 Coordinates remote proceedings with parties.
 Creates and maintains backup audio files and log sheets. Maintains files of transcripts, tapes and all other related materials. Prepares verbatim transcripts of court proceedings upon request.

 Manages court files including updating case management system to track case outcomes and generate court orders/judgments.

 Receives and screens telephone calls and visitors. Provides case information to court patrons. Explains and interprets court policies and procedures, schedules meetings and provides directions to various court locations.

 Performs general administrative duties. Composes and types correspondence, prepares orders, legal documents and other materials; opens and routes mail; and, schedules judicial appointments. Proofreads transcripts, certifies copies, and prepares billings as appropriate.

 Prepares, maintains, and distributes the court docket weekly. Responds to inquiries regarding court schedule, requests for adjournments and determines whether to grant such requests.

 Coordinates pretrial conference, hearings and trial scheduling with attorneys and jury coordinator.

 Provides case files for scheduled proceedings and notifies judge of case status.
Swears in witnesses and jurors and assists case processing activities. Maintains jury lists and prepares payment vouchers for jurors.

 Prepares files for upcoming week; makes sure appropriate pleadings are in the file for specific hearings.

 Performs critical job functions in the absence of fellow staff members.
 Performs related work as required.

MINIMUM QUALIFICATIONS

Required Education and Experience

Education: High school diploma (or GED equivalent)

Experience: Up to 1 year of secretarial experience in a court setting or related field.

 Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Required Licenses or Certifications

 Certified Electronic Recorder (may be obtained upon hire)

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

 Court procedures
 Statues, court rules and case law
 Legal and medical terminology
 Electronic recording device
 Polycom or video conferencing systems
 English grammar, spelling, punctuation
 Principles and practices of basic bookkeeping
 Modern office procedures, methods and computer equipment

Skill in:

 Customer service
 Problem solving skills
 Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with internal and external stakeholders

 Organizational skills to maintain files, recording and other related materials
 Prioritization and time management
 Verbal and written communication
 Microsoft Word, Excel

 Interpersonal skills necessary to develop and maintain effective and appropriate working relationships

 Performing a variety of duties, often changing from one task to another of a different nature

 Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

 Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:

 Communicate with attorneys and the public in courtroom setting
 Pay attention to detail
 Multitask various activities and prioritize
 Detect and correct errors
 Explain complex policies and processes in layman’s terms
 Write for a target audience
 Meet schedules and deadlines of the work
 Understand and carry out oral and written directions
 Accurately organize and maintain paper documents and electronic files
 Maintain the confidentiality of information and professional boundaries

Job Type: Full-time

Pay: From $19.33 per hour

Expected hours: 40 per week

Benefits:

• Bereavement leave
• Employee assistance program
• Health insurance
• Health savings account
• Loan forgiveness
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $19