What are the responsibilities and job description for the Legal Billing Coordinator position at Bartlett LLP?
Billing Management:
- Maintain and invoice monthly and quarterly billing for assigned clients.
- Review time entries to ensure accuracy and compliance with client-specific billing guidelines.
- Review and process write-offs, transfers, and other time and expense adjustments as required.
- Review new and updated billing guidelines to ensure proper compliance.
- Ensure that all bills are submitted promptly through the client's e-billing system.
E-Billing and System Management:
- Use ProLaw to generate LEDES files and ensure proper submission of invoices.
- Act as a liaison between counsels, legal assistants, and clients for all e-billing-related issues.
- Proficiency in submitting invoices through various vendor sites including Tymetrix360, Resolvestar, MCIC, SIMMS, Trideo, and Acuity.
Accounts Receivable and Reporting:
- Monitor outstanding accounts receivable and unapplied funds, ensuring timely follow-ups.
- Prepare system-generated reports such as AR Summary, Billing History, and Aged WIP.
- Develop and prepare daily, weekly, and monthly reports for management on outstanding receivables and collection efforts.
- Prepare spreadsheets and other documentation as needed for internal and client-facing purposes.
Invoice Adjustments and Dispute Resolution:
- Appeal client reductions to submitted invoices and ensure timely resolutions.
- Resolve various issues in the payment process to increase collections and improve cash flow.
- Recommend and implement process improvements in the collections function.
Special Projects and Team Coordination:
- Assist with special projects as needed, including but not limited to report preparation and process optimization.
- Develop, maintain, and distribute the monthly hours report for attorneys and paralegals.
- Coordinate weekly team meetings with all billing sections to address open items and streamline procedures for timely resolution.
System Knowledge and Adaptability:
- Solid working knowledge of ProLaw with the ability to run queries, generate reports, and ensure case files are current.
- Ability to adapt to changing circumstances and unexpected events, ensuring continued efficiency.
Skills & Qualifications:
- Strong proficiency with legal billing software, specifically ProLaw and e-billing platforms (Tymetrix360, Resolvestar, MCIC, SIMMS, Trideo, Acuity, etc.).
- Excellent attention to detail and accuracy in billing, time entry reviews, and financial reporting.
- Proven experience in managing accounts receivable and collections in a law firm or professional services environment.
- Strong organizational skills and the ability to handle multiple priorities and deadlines.
- Ability to work independently and collaboratively with legal teams and clients.
- Effective communication skills to resolve issues, explain billing details, and collaborate with internal teams.
- Proficiency in Microsoft Excel and other reporting tools.
Job Type: Part-time
Pay: $30.00 - $35.00 per hour
Schedule:
- Day shift
Application Question(s):
- Do you have experience with ProLaw (legal billing and practice management software)?
Experience:
- Legal Billing: 3 years (Required)
Ability to Commute:
- Melville, NY 11747 (Required)
Work Location: In person
Salary : $30 - $35
