Contracts Administrator

The Contracts Administrator develops and implements processes for managing the creation, completion and approval of contracts and agreements. Contracts, agreements, or amendments could include providers of professional services, other services, and/or equipment received from an independent third party. Participates in contract/agreement negotiations as required and coordinates approval of contracts/agreements by CBJ Legal prior to submission to Board of Directors or a designated Committee of the Board. 

Working closely with Physician Contract Administrator, Human Resources Director, Senior Leadership, and all department Directors.  Manages the hospital software of contract management and the workflow for the life cycle of contract management to meet regulatory requirements. 

Works with Bartlett Legal Services to coordinate complex contracts and ensure contracts meet all legal requirements prior to contract execution or renewal. 

 Essential Functions (included but are not limited to the following): 

·         Contracts Management 

·         Identifies the basic requirements of contracts and contract amendments. 

·         Works with internal groups to determine scope and terms of new or renewed contracts, agreements, or amendments to existing contracts/agreements. 

·         Obtains necessary data and input from management staff, outside consultants, and service providers to prepare technical language in agreements as needed. 

·         Coordinates the approval of contracts/agreements that require review by CBJ Legal, and or / outside Legal Counsel, and CBJ Risk Management.  

·         Coordinates with the CBJ Purchasing Officer on contracts requiring a formal solicitation process.  

·         Writes contract letters and other correspondence and notices. Provides ongoing assistance to staff in the administration of contractual agreements.  

·         Ensures organization’s internal contract documents are accurate and well maintained. 

·         Identifies the basic requirements of contracts and contract amendments. 

·         Works with internal and external groups to determine scope and terms of new or renewed leases, contracts, agreements, or amendments to existing contracts/agreements. 

·         Obtains necessary data and input from management staff, outside consultants, and service providers to prepare technical language in agreements as needed. 

·         Identifies and manages potential risks through conversations with Legal Counsel, CBJ Risk Management and BRH executives and leaders. 

·         As a member of the BRH team, negotiates pricing and terms for leases, contracts, or agreements. 

·         Uses templates from the City & Borough of Juneau’s Law Office or independent third party to complete leases, contracts, agreements, or amendments. 

·         Uses the contract management software NTRACTS enters contracts and supporting documentation in order to maintain an inventory of all leases, contracts, and agreements to include effective date, renewal date, Board approvals, etc. Makes contract inventory available to BRH executives and, during budgeting process, to General Accounting. 

·         Works with executives and managers on physician contracts and leased space. 

·         Works with executives and managers to monitor the third party’s performance of contracted obligations. 

·         Interprets, explains, and applies pertinent laws, rules, regulations, policies & procedures in both contract management & leasing. 

·         Understands the rules & regulations related to Physician contracts. 

·         Understands the fair market value and commercial reasonableness for physician contracts compliance.  

·         Ensures that BRH’s obligations to contractors are met in accordance with contracted terms. 

·         Follows procurement statutes, regulations, rules, and procedures as outlines in the CBJ code and Alaska State statute. 

·         Organizes and prioritizes multiple projects and tasks adhering to deadlines. 

·         Communicates effectively in written and verbal form.  

·         Collaborates with insurance brokers regarding the hospital malpractice coverage for providers.