What are the responsibilities and job description for the Administrative Assistant position at Barton Coe Vilamaa Architects & Engineers?
Job Title : Administrative Assistant & Receptionist
Location : On Site (Fort Wayne, IN)
Hours : Full-Time, Monday through Friday, 7 AM to 4 PM
About Our Company :
Barton Coe Vilamaa is an architecture and engineering firm of approximately 25 employees with over 55 years in business serving clients throughout central and northern Indiana. Our design practice is service focused and includes architectural, mechanical, and electrical design professionals along with other critical support staff.
Job Description :
Join us as an administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.
Job Responsibilities and Tasks :
- Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
- Help coordinate team meetings and events.
- Assist in project management by tracking deadlines and facilitating communication.
- Liaise with vendors and clients, providing excellent customer service.
- Assist with construction related administration including organization, compilation, and transmission of project documents and submission of permit applications.
Required Skills and Qualifications :
Salary : Based on experience and qualifications.
Company Benefits :
Application Information :
Ready to join our team? Then apply now by submitting your application, including your resume and a cover letter to bohlender@bartoncoevilamaa.com. Candidates selected for consideration will be contacted for an initial interview, followed by a second interview if applicable. We look forward to receiving your application.
